Operations Coordinator I

Citizens Energy Group•Indianapolis, IN

9d•Onsite

About The Position

We have a career opportunity for a Operations Coordinator I to join our team! The successful candidate will perform various administrative, clerical, financial and other support duties in the Water Operations Division. Provides support to managers, supervisors, union and non-union staff. Interacts with payroll and financial systems to support department functions. Independently maintains department records as assigned. This position is located at Citizens Energy Group at 2406 Hudnut Blvd, Indianapolis, IN 462251. On-site 5 days a week.

Requirements

High School Diploma or GED equivalent.
Proficiency in the use of MS Office Suite, Outlook, Oracle, enterprise software, other Citizens-specific software and internal website administration.
Demonstrated excellent written and verbal communication skills.
Demonstrated ability to work independently without direct supervision.
Must have a valid Indiana driver’s license.

Nice To Haves

Associate’s Degree or equivalent work in a Bachelor’s program preferred to include: HR, Accounting, Purchasing/Procurement, and/or Organizational Behavior.
Requires general knowledge of the methods, techniques, and principles associated with the Water Operations Division.

Responsibilities

Perform administrative work to support employees and management in Water Operations Departments.
Verify time reporting for department personnel. Assist with resolution of time and pay issues. Coordinate with EBS and WAM, etc. support personnel and payroll as needed to resolve issues.
Compiles and maintains department records. May include personnel records, utility records, and financial information.
Coordinate department meetings. Prepare agendas, document and distribute minutes. Follow-up on notification of assignments and meeting requests.
Track Union vacations and personal days following the union contract. Track some non-union scheduled and unscheduled absences. Provide information to management.
Maintain department records as assigned: may include employee license records (WT5, WT3, DSL, Class B, etc., CDLs, DOT); safety records; training records, etc. Notify employees when license renewal or updates are required.
Planning and coordinating events and meetings.
Performs miscellaneous duties as assigned.