Operations Coordinator - Healthcare

TOMORROW HIRE • Fairfax, VA

6d • Onsite

About The Position

Our client is seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support the daily administrative and operational functions of a busy Gynecologic Oncology practice. This position provides comprehensive support to the Practice Administrator, Clinical Operations Manager, physicians, and leadership team. The role combines practice administration, physician credentialing, employee onboarding, scheduling, front-office support, financial reporting, project coordination, and IT liaison responsibilities. The ideal candidate can manage multiple priorities and deadlines, maintain strict confidentiality, exercise sound judgment, and work effectively in a fast-paced healthcare environment.

Requirements

• High school diploma or GED required
• Minimum 2 years of administrative experience in a medical practice, healthcare setting, or professional medical office
• Strong organizational, time-management, and multitasking skills with the ability to manage competing priorities and deadlines
• Excellent written and verbal communication skills
• Ability to maintain strict confidentiality and exercise sound judgment
• Strong interpersonal and customer-service skills
• Strong problem-solving, analytical, and critical-thinking skills
• Ability to work independently in a fast-paced healthcare environment
• Ability to coordinate multiple projects simultaneously with minimal supervision
• Ability to quickly learn new software, technology, and operational processes
• Flexibility to adapt to changing priorities and operational needs
• Ability to travel occasionally to support practice operations

Nice To Haves

• Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, or a related field
• Minimum 3 years of administrative experience in a medical practice or healthcare setting
• Experience with physician credentialing, licensing, hospital privileging, or payer enrollment
• Experience supporting executive leadership or practice administration
• Experience coordinating employee onboarding, performance evaluations, or other HR-related administrative functions
• Experience with medical billing systems, medical terminology, or coding
• Knowledge of medical terminology, particularly OB/GYN or women’s health
• Experience with Microsoft Office Suite, NextGen, UKG, and electronic health record (EHR) systems
• Bilingual English/Spanish is a plus

Responsibilities

• Provide administrative and operational support to the Practice Administrator, Clinical Operations Manager, physicians, and leadership team.
• Coordinate leadership and physician meetings, interviews, appointments, and provider calendars; prepare agendas, presentations, and meeting minutes.
• Coordinate physician credentialing, licensing, DEA registrations, NPI updates, board certifications, hospital privileges, and payer enrollments.
• Maintain credentialing files, monitor expiration dates, and prepare applications, renewals, privilege requests, and supporting documentation.
• Support recruiting and employee onboarding, including job postings, resume review, interview scheduling, candidate communication, access requests, equipment setup, documentation, and orientation.
• Assist with employee performance evaluation documentation and maintain confidential personnel and provider records.
• Assist with staff schedules and provider schedule templates and adjustments.
• Serve as a NextGen superuser, supporting PAQs, EWNDs, system questions, and basic troubleshooting.
• Serve as the primary liaison with IT for hardware, software, system access, and technology-related issues.
• Provide front desk coverage when needed, including insurance verification, co-pay collection, billing inquiries, and patient-flow support.
• Pre-audit charts, manage patient records, and support HIPAA and practice compliance.
• Assist with bank deposits, accounts receivable/payable activities, and monthly and quarterly financial reporting.
• Coordinate office supplies, equipment repairs, vendors, and service requests.
• Support employee engagement, educational events, marketing initiatives, and physician activities.
• Coordinate workflow improvements, operational initiatives, and multiple special projects while managing competing priorities and deadlines.

Benefits

• Medical, dental, and vision insurance
• Flexible spending and health savings accounts
• 401(k) retirement plan
• Paid time off (vacation, sick, personal) and paid holidays
• Mileage reimbursement
• Supplemental insurance: prescription, accident, critical illness, and hospital indemnity
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED