Operations Coordinator/Executive Assistant (COO Office)

Type One Energy•Knoxville, TN

15d

About The Position

Type One Energy Group is mission-driven to provide sustainable, affordable fusion power to the world. Established in 2019 and venture-backed in 2023, the company is led by a team of globally recognized fusion scientists with a strong track record of building state-of-the-art stellarator fusion machines, together with veteran business leaders experienced in scaling companies and commercializing energy technologies If you are searching for the best new ideas and share our vision, join us as a “Operations Coordinator/Executive Assistant (COO Office)”. This is what you need to know: Type One Energy are seeking an Operations Coordinator who will strengthen the operating cadence of the COO Office and PMO, ensuring meetings, onboarding, and cross‑functional processes run smoothly. The role drives clarity, follows up on decisions and actions, and maintains the artifacts and dashboards that keep the Operations department on track. Type One Energy applies proven advanced manufacturing methods, modern computational physics and high-field superconducting magnets to develop its optimized stellarator fusion energy system. Its FusionDirect development program pursues the lowest-risk, shortest-schedule path to a fusion power plant over the coming decade, using a partner-intensive and capital-efficient strategy. Type One Energy is committed to community engagement in the development and deployment of its clean energy technology. For more information, visit www.typeoneenergy.com or follow us on LinkedIn.

Requirements

Bachelor’s degree or equivalent experience; 3–5 years in operations/department coordination support.
Demonstrated excellence in meeting facilitation, action‑item management, and stakeholder communications.
Experience coordinating onboarding and developing process KPIs; comfort with typical company training rhythms.
Tools: Microsoft 365 (Outlook, Teams, SharePoint, Excel/PowerPoint), basic project tools; ability to learn new software's and systems.
Operational rigor and attention to detail; proactive follow‑through.
Structured communication—turns discussions into clear decisions and actions.
Stakeholder management across key departments (e.g., engineering, supply chain, and program management, etc.).
Continuous improvement mindset (standardizing templates/SOPs, tightening cycle times).

Responsibilities

Plan and run the COO Office cadence (weekly ops standups, PMR check‑ins, monthly steering), including scheduling, agenda prep, facilitation logistics, notes/minutes, an action‑item tracking to closure.
Post artifacts to the appropriate workspace.
Manage the COO’s calendar: schedule meetings, resolve conflicts, and ensure prep materials are ready.
Coordinate COO’s travel arrangements, expense reports, and logistics for domestic/international trips.
Act as a liaison between the COO and senior stakeholders / department personnel, ensuring timely follow‑up on commitments.
Own COO Office/PMO SOPs and playbooks (meeting standards, artifact templates, intake forms), maintaining a single source of truth in SharePoint/Teams.