Executive Assistant & Office/Events Coordinator

DLC Management Corp.•Elmsford, NY

19h•$75,000 - $85,000•Hybrid

About The Position

DLC is proud to be certified as a Great Place to Work and is driven by a strong culture and entrepreneurial foundation. DLC is one of the nation's leading owners and operators of open-air retail shopping centers and has expertise in all facets of commercial real estate. At DLC, our teammates make all the difference and we offer industry-leading training and career development to assure your success. The Executive Assistant & Office Operations and Events Coordinator provides executive, administrative support to the Managing Director, Portfolio Management and handles day-to-day office operations and plans and coordinates company-wide events.

Requirements

3-5 years of experience in executive, administrative support, office management and/or event coordination and planning
Proven ability to manage budgets, negotiate with vendors and coordinate logistics
Proficient in Microsoft Office (Outlook, Teams, Word, PowerPoint, Excel)
Proficient in additional presentation software (i.e. Canva)
Strong interpersonal and communication skills to build relationships both internally and externally
Strong organizational skills with the ability to multitask and manage competing priorities
Detail oriented, with the ability to anticipate needs and problem-solve quickly
Comfortable in a people-facing role and has a positive can-do attitude
High degree of professionalism, integrity and strong work ethic

Responsibilities

Provide administrative support to Managing Director of Portfolio Management
Calendar management including scheduling meetings and ensuring MD of PM is available when others are trying to schedule
Prepare expense reports through Concur and submit timely for reimbursement
Book travel including flights, hotel, & secure any restaurant reservations
Assist in preparation of presentations (PowerPoint, Canva, etc.)
Handle all office management responsibilities
Oversee and maintain office operations
Handle onboarding logistics for new hires with direction from People department
Manage and maintain office supplies and inventory; order supplies/replacements as necessary
Serve as point of contact for all office-related inquiries
Liase with building management and vendors for office/equipment maintenance, repairs, etc.
Coordinate office moves across all DLC (and affiliate companies) offices
Oversee the management of office mail, deliveries, etc.
Coordinate mail and package delivery with FedEx and Pitney Bowes
Maintain a tidy, efficient, organized and safe office environment
Ensure compliance with office safety regulations
Plan, manage and execute all company-wide events, departmental events and industry events/conferences
Develop, manage and adhere to event budgets, ensuring cost-effective planning and execution
Coordinate event logistics including invitations, registration, accommodations, catering and transportation, if needed
Source and contract with vendors for catering, audiovisual equipment, décor, entertainment and other event services
Develop and adhere to detailed event timelines and schedules