Operations Coordinator and Assistant to the Executive Director

Fairfield University•Bridgeport, CT

8d•Onsite

About The Position

Fairfield Bellarmine is a two-year associates degree program, located on Fairfield’s newest campus in Bridgeport. The campus, which opened in August 2023, is named after St. Robert Bellarmine, a renowned Jesuit educator. Fairfield Bellarmine admits students as they leave high school and serves under-represented, often first-generation students from lower-income backgrounds. The curriculum includes core classes steeped in the humanities, as is traditional in Jesuit higher education, as well as majors in professional fields of computer science engineering, health studies, business, and liberal arts. Students who graduate from this program will matriculate into four-year degree bachelors’ programs at Fairfield or elsewhere or enter directly into the professions. In our Jesuit tradition, every faculty and staff member is committed to caring for the whole person in their uniqueness – mind, body, and spirit. Students enjoy extensive support services, including career advising, mental health counseling, meal program, success coaches, technology support, and campus ministry.

Requirements

Bachelor's degree and at least five years of related experience required.
Demonstrated ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Demonstrated ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Excellent verbal and written communication and customer service skills.
Superior attention to detail and organization.
Demonstrated ability to manage several projects and tasks simultaneously.
Collaborative and collegial work skills.
Intermediate MS Word processing, MS Excel or Spreadsheets, MS PowerPoint; adept user of Internet, e-mail and other office automation systems.
Commitment to care for underrepresented students and their families

Nice To Haves

Experience in higher education strongly preferred.
Equivalent combination of education and experience may be considered.
Experience in or appreciation for the mission of Jesuit higher education and the Bellarmine program
Familiarity with Workday information management system preferred.

Responsibilities

Provides administrative support to the Dean/Executive Director
Provides substantive service to the associate deans, including management of information, tracking student progress.
Oversees billing in the dean's office, interacts with vendors, reconciles accounts and interacts with the university's finance office and provost’s office in the budget process; prepares regular financial reports to Dean/Executive Director
Serves as principal contact with the University registrar’s office, to record registration, dismissals and leaves, readmissions, through Workday
Serves as primary liaison to university facilities offices and auxiliary services, as well as Department of Public Safety
Serves Bellarmine’s board of advisors, including organizing meetings; preparing and distributing materials; and facilitating communication
Assist deans with campus faculty and staff meetings
Coordinates commencement events; assists with admissions and orientation events.
Greets visitors; answers, screens and routes calls and takes messages.
Maintains calendars; schedules appointments, meetings and conference calls; reserves and prepares facilities and meeting rooms
Communicates regularly with University administrators, faculty and staff members to resolve issues or answer inquiries requiring in-depth knowledge of the University.
Performs such other duties, responsibilities, and activities as required by supervisor and as University needs indicate.