Operations & Client Services Coordinator (Part-time)

Vaco by Highspring • Irvine, CA

1d • $1 - $2 • Onsite

About The Position

The Operations & Client Services Coordinator provides day-to-day administrative, facilities, events, and operational support for the organization. This position ensures the office/suite environment is organized, professional, fully functional, and ready for employees, clients, candidates, and events. The coordinator serves as a key support resource to the Operations team, Sales team, Recruiting team, and leadership, handling recurring operational responsibilities, coordinating events and facility’s needs, and providing backup coverage to maintain business continuity.

Requirements

• Liason for Clients and Consultants, focus on troubleshooting access/ escalation
• Work-Order Contract creation and follow up as needed
• Email and communication triage
• Assist with consultant onboarding
• Disseminate daily onboarding tracking updates
• Data entry and Salesforce Maintenance(tasks)
• Handle routine operational requests
• Process consultant time and expenses
• Coordinate office communications
• Follow established operating procedures
• Escalate issues appropriately
• Check conference rooms and common areas
• Ensure rooms are clean, organized and meeting-ready
• Monitor office supplies, kitchen supplies and refreshments
• Review supply inventory
• Place recurring orders
• Maintain emergency/contact information

Responsibilities

• Administration & Office Operations
• Operations Team Backup
• Suite & Facilities Management
• Sales Team Support
• Recruiting Team Support

Benefits

• medical
• dental
• vision benefits
• 401(k) retirement plan

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed