Operations Clerk

Jubilee Academies•Brownsville, TX

11d•Onsite

About The Position

An Operations Clerk is an entry-level position to support the multi departments under Operations Services. Provide support directly to the departments Administrative Assistant and Executive Director with day-to-day tasks. Teamwork is essential to the efficiency and effectiveness of a department, therefore as tasks are completed, check in to provide additional support.

Requirements

High school degree or an equivalent qualification preferred.
Organizational skills
Oral and written communication skills
Ability to manage time efficiently and effectively.
Skills of being a good team worker.
Good interpersonal skills for interacting with and coordinating work within the departments of the organization.
Good work ethic.

Responsibilities

Keeping and maintaining records of department expenditures.
Reporting budget shortages to the supervising authority.
Following the instructions of the Department Administrative Assistant.
Create Purchase Orders (POs) from departments generated budget and keep track of POs in accordance with account codes to manage budget for department.
Meeting deadlines for completion of the delegated task.
Submitting and following up with any needed IQ tickets
Conducting expenditure card reconciliation monthly
Create and maintain a system to organize all receipts auditing purposes.
Proper storage and handling of receipts.
Preparing reports on budget balances and outstanding POs
Submission of necessary items to fellow departments, include but not limited to Accounts Payable, HR, and/or Payroll to ensure records are being updated accordingly.
Coordinating with team members and other internal departments of the organization.
All other duties as assigned