Operations Associate II/III

Capricor Therapeutics • San Diego, CA

12h • $75,000 - $87,000

About The Position

The Operations Associate II/III supports the execution of operational readiness activities across key functions, including Facilities and cross-functional operational programs. This role helps ensure day-to-day operations run smoothly by coordinating documentation, supporting operational projects, maintaining organized records, and assisting with employee onboarding and workplace logistics.
The position partners closely with Operations, Facilities, IT, QA, Manufacturing, and EHS to support structured systems and processes that enable both GMP and non-GMP operations, as well as overall facility readiness.

Requirements

• Bachelor’s degree in industrial engineering, Operations Management, Business Administration, or related field preferred or equivalent combination of education and relevant operational experience.
• 2+ years of experience supporting operations, facilities, EHS, or project coordination.
• Strong organizational and documentation management skills
• Ability to coordinate multiple operational activities simultaneously
• Experience with project tracking tools (Smartsheet, Excel, SharePoint)
• Strong communication and coordination skills
• Detail oriented with strong recordkeeping practices
• Ability to work cross-functionally with multiple departments
• Familiarity with GMP or regulated environments preferred
• Organization and process management
• Accountability and follow-through
• Operational coordination
• Communication and teamwork
• Problem solving and proactive support

Nice To Haves

• Biotech, pharmaceutical, or laboratory operations environment
• Experience supporting facility operations or infrastructure projects
• Familiarity with document control systems and audit readiness

Responsibilities

• Support daily operational activities across Facilities and Operational Readiness programs, including vendor coordination and workplace operations.
• Track operational tasks, action items, and project deliverables using project management tools (Smartsheet, SharePoint, etc.).
• Assist with coordination of operational meetings, vendor visits, and facility activities and escalate issues as needed.
• Maintain organized operational documentation and records.
• Assist in execution of capital projects, expansions, and buildouts.
• Support organization of operational files, including safety documentation and compliance records.
• Prepare reports or summaries related to operational activities when requested.
• Assist with ad-hoc general operational projects and improvement initiatives as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees