Operations Assistant

Women's Imaging Specialists•Atlanta, GA

34d•$20 - $21•Onsite

About The Position

Be the first smile our patients see — and use your patient care experience in an exciting, fast-paced role! Women's Imaging Specialists is growing, and we’re looking for a Operations Assistant to join our team. If you thrive in a fast-paced, patient-first environment and want M-F hours with no nights or weekends, this is your spot. Why you’ll love it here: Our passion runs PINK - Work for a mission-driven team focused exclusively on women’s health and early cancer detection Great hours for work/life balance - Monday-Friday, daytime only. No nights, weekends, or holidays Beautiful outpatient centers - 18 locations across GA & AL, with excellent benefits Benefits start day 61: Health, dental, vision, PTO | 401k after 6 months What you’ll do: Welcome patients warmly and check them in with care Verify insurance + ID, help patients with digital/paper intake forms Answer phones, schedule/reschedule appointments, and confirm upcoming visits Manage provider schedules and communicate any changes to the clinical team Become our Infinitt scheduling software expert + use Excel/SharePoint for daily productivity tracking Scan, file, and keep records organized and HIPAA-compliant Keep our waiting room calm, clean, and welcoming Provide basic patient education when needed

Requirements

1+ year medical office experience
Proficient in Microsoft Office: Excel, Outlook, Teams, SharePoint, Word
Exceptional attention to detail, time management, and conflict resolution skills
Customer service mindset
Able to sit at a computer for extended periods, lift up to 20 lbs, and occasionally travel to other WIS sites
High school diploma or equivalent

Nice To Haves

on-the-job training or certificate a plus
medical admin certification a plus

Responsibilities

Welcome patients warmly and check them in with care
Verify insurance + ID, help patients with digital/paper intake forms
Answer phones, schedule/reschedule appointments, and confirm upcoming visits
Manage provider schedules and communicate any changes to the clinical team
Become our Infinitt scheduling software expert + use Excel/SharePoint for daily productivity tracking
Scan, file, and keep records organized and HIPAA-compliant
Keep our waiting room calm, clean, and welcoming
Provide basic patient education when needed