Operations Assistant
About The Position
Be the first smile our patients see — and use your patient care experience in an exciting, fast-paced role! Women's Imaging Specialists is growing, and we’re looking for an Operations Assistant to join our team. If you thrive in a fast-paced, patient-first environment and want M-F hours with no nights or weekends, this is your spot. Our passion runs PINK - Work for a mission-driven team focused exclusively on women’s health and early cancer detection. Great hours for work/life balance - Monday-Friday, daytime only. No nights, weekends, or holidays. Beautiful outpatient centers - 18 locations across GA & AL, with excellent benefits.
Requirements
- 1+ year medical office experience
- Proficient in Microsoft Office: Excel, Outlook, Teams, SharePoint, Word
- Exceptional attention to detail, time management, and conflict resolution skills
- Customer service mindset
- Able to sit at a computer for extended periods, lift up to 20 lbs, and occasionally travel to other WIS sites
- High school diploma or equivalent
Nice To Haves
- On-the-job training or certificate a plus
- Medical admin certification a plus
Responsibilities
- Welcome patients warmly and check them in with care
- Verify insurance + ID, help patients with digital/paper intake forms
- Answer phones, schedule/reschedule appointments, and confirm upcoming visits
- Manage provider schedules and communicate any changes to the clinical team
- Become our Infinitt scheduling software expert + use Excel/SharePoint for daily productivity tracking
- Scan, file, and keep records organized and HIPAA-compliant
- Keep our waiting room calm, clean, and welcoming
- Provide basic patient education when needed
Benefits
- Health, dental, vision, PTO
- 401k after 6 months
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
