Operations Assistant - Chicago

Bully Pulpit International•Chicago, IL

20h•$56,000 - $75,000•Hybrid

About The Position

Bully Pulpit International is an outcomes agency made up of strategists, data scientists, and artists. We come from politics, brands, and government and we communicate without barriers and measure what matters. We have more than 400 team members in six countries and thirteen offices — Berlin, Brussels, Chicago, D.C., London, Los Angeles, New York, Oslo, San Francisco, and Zürich. We apply our unique expertise across strategic communications, public affairs, research, and digital marketing to create sophisticated and customized strategies that make change possible for both American and European clients. In this role, you’ll be an expertly organized and strategic professional as Operations Assistant to multiple executives at BPI in varying capacities. This position plays a crucial role in enabling BPI leadership to work efficiently and focus on strategic priorities. Responsibilities for the role go beyond task completion—you’ll serve as a key operational partner who helps proactively manage daily, weekly, and long-term calendars and logistics for executives. Imperative to the success of our thriving culture, you’ll support our internal operations team in maintaining the SF Office culture and ensuring the office is running smoothly. You’ll have the opportunity to work with individuals across all levels of the organization, particularly with our executive leadership based in CHI and existing executive support team, reporting directly to the Senior Director of Culture and Operations. The ideal candidate will have excellent organizational and communication skills, a proactive mindset, be very detail-oriented and demonstrate the ability to anticipate needs while handling a wide range of responsibilities with discretion and efficiency in a fast-paced environment.

Requirements

3+ years of relevant experience as an executive assistant or in an internal operations role preferred.
Proven experience in an adjacent role, managing complex calendars preferably in a fast-paced environment.
Proven ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines and long-term goals.
Exceptional organizational and time management skills.
Strong interpersonal and communication skills with a high level of intuition and discretion.
Thrives working in a collaborative and fast paced environment while juggling multiple projects and conflicting timelines.
Ability to anticipate needs and proactively address issues.

Responsibilities

Provide expert level administrative assistance, working alongside our existing operations assistants, to high level BPI executives, with all aspects of managing complex schedules & calendar appointments (both internal & external), travel arrangements, hours submissions and business expenses.
Proactively taking initiative on operational tasks by building strong relational alignment with executives, intuitively understanding their priorities, and bringing the energy needed to drive daily tasks forward before being asked.
Monitor the day to day operations needs of our CHI office. Ensure administrative, office and daily business operations needs are met and running smoothly.
Be a champion of BPI culture and collaborate with and engage with leadership in planning activities, calendars and the organization of events and operations tasks as needed.