Las Vegas, NV - Operations Assistant
About The Position
We are seeking a highly organized and detail-oriented Operations Assistant – Purchasing and Billing Specialist to support day-to-day purchasing, invoicing, and administrative operations. This position plays an important role in ensuring that purchase orders are processed accurately, invoices are received and recorded on time, and vendors and internal teams have the information they need to keep operations running smoothly. The ideal candidate is organized, dependable, comfortable working with numbers and documentation, and able to manage multiple priorities while maintaining a high level of accuracy.
Requirements
- 1–3 years of experience in purchasing, billing, accounts payable, office administration, operations, or a related field preferred.
- Strong attention to detail and accuracy.
- Comfortable working with invoices, purchase orders, numbers, and financial documentation.
- Proficiency with Microsoft Office, particularly Excel.
- Strong organizational and time-management skills.
- Ability to prioritize multiple tasks and meet deadlines.
- Strong written and verbal communication skills.
- Ability to work independently while also collaborating effectively with a team.
- Professional and courteous approach when communicating with others.
- All offers of employment are contingent upon the candidate successfully completing all necessary pre-employment documentation including the online application and passing a background check.
Responsibilities
- Process purchase orders and purchasing requests in accordance with company procedures.
- Obtain pricing, quotes, and product availability from vendors as needed.
- Place and track orders and follow up on outstanding purchases and deliveries.
- Maintain accurate vendor records, pricing information, and purchasing documentation.
- Compare invoices, purchase orders, and receiving records to ensure accuracy.
- Accurately complete invoicing to bill to customers through our systems portal.
- Submit invoices to various customer portals and/or mail billing.
- Assist with identifying, and correcting, any issues that may have occurred in the billing process.
- Assist with data entry and reconciliation of purchasing and billing information.
- Coordinate with accounting, operations, management, and other departments as needed.
- Assist with month-end administrative and billing activities.
- Help identify opportunities to improve purchasing, billing, and administrative processes.
- Perform other administrative and operational duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
