Operations Assistant

Novo Nordisk•Clayton, NC

2d•Onsite

About The Position

Responsible for providing clerical, administrative & process support. Assist the Director and/or Department Leadership Team in document controlling, scheduling, meeting logistics, travel coordination, presentation development, & KPI tracking, etc.

Requirements

High School Diploma or equivalent required
Minimum of two (2) years of experience as an Administrative Assistant or Production Coordinator required
Demonstrated proficiency in Microsoft applications (Word, Excel, Access, PowerPoint, Outlook, etc.) required

Nice To Haves

Associate's Degree in Business, Office Administration, or relevant field of study from an accredited university preferred
Ability to read, write and understand complicated production & GMP documentation a plus
Written & verbal communication skills to allow interaction will all levels of operations & management preferred
Ability to organize GMP related documentation with exceptional attention to detail a plus
Demonstrated ability to anticipate project needs to ensure all required assistance, support systems, & documentation is available preferred

Responsibilities

Provide administrative support to the Department Leadership Team including but not limited to preparing agendas and minutes and managing their calendars
Reconcile expenses and ensure expense reports are completed in a timely manner
Plan off site events, workshops, team buildings events, parties and holiday gatherings etc. for the department
Work with external food vendor to ensure catering is provided for events where applicable
Assist in managing the department’s SharePoint page
Actively participate in peer-to-peer mentorship with other Operations Assistants
Support with production documentation creation & distribution where applicable
Manage administrative projects to ensure they are completed properly and in a timely manner
Lead Good Housekeeping in administrative areas
Prepare board meetings and various presentations on behalf of the department and lead the preparation of management and department meetings
Attend admin meetings and cross functional tasks and collaboration
Handle inquiries and requests from internal and external parties in a professional and timely manner
Oversee office supplies, equipment and facilities to ensure day-to-day operations run efficiently, while continuously improving processes using cLEAN tools
Follow all safety & environmental requirements in the performance of duties
Other duties as assigned