Operations Assistant

COVENANT HOUSE NEW ORLEANS•New Orleans, LA

4d•$17 - $17•Onsite

About The Position

The Operations Assistant provides direct support to the Operating Team of CHNO to ensure efficient workflow and successful outcomes. Their primary responsibilities are to streamline the daily operations and ensure that all tasks are completed accurately and efficiently. The Operations Assistant specifically provides support in procuring supplies, equipment, and services necessary to the efficient operation of the Agency.

Requirements

High School diploma or equivalent required
Three (3) years of administrative support experience required.
MS Office Suite proficiency required.
Excellent interpersonal and communication skills, both oral and written.
Ability to work independently.
Any combination of education, training and experience that provides the required knowledge, skills and abilities.

Responsibilities

Initiate and maintain positive, professional, and mentoring relationships with youth and staff in accordance with the Covenant House Mission, Principles, and Core Values
Promote a peaceful, healing environment by utilizing the principles and practices of trauma-informed care and positive youth development in all aspects of work and youth engagement, including crisis prevention, intervention, and de-escalation
Ensure that Covenant House New Orleans is a welcoming, safe, and secure “homelike” environment for youth receiving services
Assist with the identification of potential suppliers and maintain list of approved vendors
Follow up on price quotations from vendors, coordinate deliveries, and inform Leadership of any vendor issues to trigger resolution
Maintain routine supply ordering process for all departments including but not limited to regularly scheduled collection of supply orders from staff, placing/tracking all online orders for the agency to ensure timely and accurate deliveries, and providing status updates to the ordering staff member(s)
Using Purchase Requisitions (PR)/approved submission process, create Purchase Orders (POs) for contracted, vehicle, and monthly operating expenses
Maintain PR and PO system with tasks including but not limited to PR review for completeness and accurate funding information ahead of approvals, ensuring proper documentation on file for all vendors with POs, matching vendor invoices to POs, and tracking PO spending against approved amount to prevent overages
Enters invoice information in agency accounting system for review and approval by the Finance Department
Monitor working capacity of and schedule repairs/replacement for copiers and postage meter, including but not limited to refilling agency postage
Assist with routine data management for CHNO resident meal program, including but not limited to meals prepared/server data collection, and preparation of State Food Service Reports
Provide administrative and/or logistical support to Kitchen Operations as directed by Operations Leadership for shipment delivery, inventory, event set-up, and/or other CHNO activities as needed
Provide clerical, administrative and/or logistical support to Operations Leadership for meetings, events, and/or other CHNO activities as needed
Other duties as requested