Operations Assistant - Flight Scheduler

Goldbelt, Inc.•Honolulu, HI

6d•Onsite

About The Position

The Operations Assistant – Flight Scheduler (19 FS) will support the PACAF Aviation Squadron Administrative Support for the US Air Force. Nisga'a Tek is committed to high-quality service to those who defend us, ensuring mission assurance and execution for customers and warfighters by providing intelligence, IT, cyber security, training, logistics, administrative, acquisition, and background investigation services.

Requirements

Proficiency in scheduling software and systems.
Strong MS Office skills.
Excellent verbal and written communication skills to interact effectively with crew members and internal teams.
Strong attention to detail and ability to multitask in a dynamic, high-pressure environment.
Ability to think critically and make decisions quickly, especially in time-sensitive situations.
Minimum 1 -2 years of related experience
Must have a Secret clearance
US citizen
Ability to travel.

Nice To Haves

Possesses a Top Secret clearance.
Experience working with PEX/GTIMS or similar proprietary scheduling program is highly desirable.
Experience working in a Flying Squadron/Group/Wing Stan/Eval office is highly desirable.

Responsibilities

Build long- and short-range flight schedules to ensure full coverage of all aircrew, instructor, evaluator, support personnel, and supervisor positions.
Coordinate with senior squadron leadership on a daily and weekly basis.
Directly support squadron flying operations by building, publishing, and maintaining the daily and long-range flying schedules to maximize pilot/aircrew utilization, ensure mission readiness, and maintain strict compliance with Air Force Instructions (AFIs) and squadron leadership priorities.
De-conflict crewmember schedules and work with flight leadership to ensure crews are available to meet assigned sortie taskings.
Facilitate last-minute schedule changes to ensure full coverage by working with the current mission commander/operations supervisor (or equivalent) and flight responsible for the shift that is not fully manned.
Coordinate with internal and external agencies—including Airfield Operations, Maintenance, Weather, and external ranges/airspace controlling agencies—to deconflict daily flying schedules, secure training resources, and accommodate short-notice mission changes.
Obtain aircraft and equipment availability data from MX and schedule crewmembers for training, exercises, simulators, and operations, as required.
Publish/post scheduling data for unit long-/short-range ground/academic, flying, and simulator training event schedules on PEX/GTIMS/GDSS II, or other computer database systems.
Maintain precise operational, scheduling, and training data within government-mandated systems (e.g., PEX, GTIMS, or GDSS) to accurately track aircrew currencies, ground training requirements, and duty-day limitations.
Determine flight, ground, and simulator schedule requirements for upgrade, initial qualification, requalification, transition, currency, and continuation training based on syllabus requirements, student progression, weather, and daily equipment/training range availability.
Perform daily updates of scheduling data to compensate for changing conditions and training completion rates.
Assist operations leadership (DO/ADOs) with schedule-related reporting and metrics, providing daily and weekly tracking of continuation training progress, execution rates, and aircrew readiness to facilitate rapid decision-making.
Perform other mission-essential scheduling and administrative duties as required to adapt to dynamic, high-tempo flying operations and support overall squadron management.
Update and maintain FLIP/EFB procedures, systems and databases IAW prevailing AFIs governing EFB usage (ex. ACCI 11-270).
Identify, address, and elevate, as necessary, EFB requirements and concerns to leadership and the MAJCOM EFB Program Manager.
Serve as the Wing EFB system administrator, ensuring devices are configured, issued, tracked, updated, and maintained as required by this instruction. May also serve as the Wing EFB Mobile Device Management (MDM) administrator.
Assist the Technical Order Distribution Officers (TODO) to provide aircrews with current electronic flight publications and guidance on approved methods to keep all required publications up to date on the EFB in accordance with this instruction.
Provide the MAJCOM EFB Program Manager with feedback on operational assessments and development of EFB solutions.
Assist with establishing an EFB Program Manager organizational email box.
Assist enforcement of standardization and evaluation policy applicable to the EFB program, including currency of required flight publications.
Keep track when crew members will be on leave, temporary duty, have scheduled medical appointments or other scheduling commitments.
Track daily flight/ground/academic training requirements and accomplishments to facilitate accurate flight scheduling as directed by the operations officer.
Assist the DO in building the unit Annual Flying Hour Program.
Coordinate with training officer to review and update student/permanent party records, folders and grade books per the applicable AFIs: AFI 11- 202V2 and AFI 11-2MDS-V2 as well as associated MAJCOM/Installation supplements, and locally developed guidance.
Notify crew members, scheduling, and unit leadership of upcoming and overdue testing, evaluation, and training requirements via e-mail, telephone or in person.
Perform testing administrator duties/function for the unit.
Conduct monthly reviews of those aircrews entering into the first month of evaluation eligibility period.
Perform other duties as needed.