Operations Assistant Co op

Mass General Brigham • Boston, MA

16h • $18 - $24 • Onsite

About The Position

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. This is a department-based internship. The incumbent receives academic credit in accordance with school and internship guidelines. The internship provides hands-on learning experience. Internship duties are based on department requirements and school course of study. A detailed description will be provided by the host department.

Requirements

• High School Diploma or Equivalent required
• Must be reliable and punctual
• Good time management skills
• Strong oral communication skills
• Ability to take and follow direction
• Willingness to learn

Nice To Haves

• Can this role accept experience in lieu of a degree? No

Responsibilities

• Assist management with business development projects, including operational analysis, space allocation, and volume reporting
• Manage calendars and schedules for management and faculty, including planning and coordinating meetings and appointments
• Maintain office files and systems to ensure efficient retrieval of documents and correspondence
• Support correspondence, filing, telephone coverage, mail routing, and other administrative functions
• Coordinate departmental activities, including seminars, conferences, meetings, and events
• Assist with interview scheduling and travel arrangements for faculty candidates
• Prepare and track expense reports for management and faculty
• Take meeting minutes and distribute as appropriate
• Order supplies and manage inventory
• Provide backup support for ambulatory services, including scheduling patient appointments and conducting confirmation calls
• Partner with physicians to support administrative needs
• Perform other related duties as assigned

Benefits

• Comprehensive benefits
• Career advancement opportunities
• Differentials
• Premiums
• Bonuses as applicable
• Recognition programs designed to celebrate your contributions and support your professional growth

What This Job Offers

• Career Level: Intern
• Education Level: High school or GED