Operations Assistant/Administrative Analyst

Canvas Inc.•Huntsville, AL

25d

About The Position

This role supports the A3S Product Manager (PdM) and Deputy Product Manager (DPdM) by managing various operational and administrative functions. The position involves developing and maintaining office policies, conducting requirement analysis, managing special projects, and ensuring efficient communication and information flow within the Product Office and with external stakeholders. Key responsibilities include personnel accountability, coordinating with headquarters staff, handling classified materials, preparing reports, and supporting tasking and directives. Administrative duties encompass office automation, visitor and call management, scheduling, personnel in-processing/out-processing, document staffing, and serving as a Subject Matter Expert for MS Office Suite applications, Defense Travel System (DTS), and Automated Time and Attendance Production System (ATAAPS).

Requirements

Proficient or familiar in the usage of GlobalProtect, VMware, MS TEAMS, teleconferencing, and videoconferencing tools.
Proficient or familiar with both the Defense Travel System (DTS) and the Automated Time and Attendance Production System (ATAAPS).
Deep understanding of MS TEAMS and OneNote are a plus.

Responsibilities

Assists A3S Product Manager (PdM) and Deputy Product Manager (DPdM) with developing office policies and procedures and keeping them current.
Conducts analysis of requirements, develops recommendations and plans, establishes and schedules for required working groups, and coordinates and manages resources through completion of assigned special projects.
Responds to requests for information and routes to appropriate action agent.
Collects and reports daily personnel accountability to Project Manager Aviation Mission Systems and Architecture (PM AMSA) Operations.
Works with PM AMSA Headquarters Staff to synchronize and coordinate all Product Office actions.
Ensures proper handling and distribution of classified materials.
Assists with daily and weekly reports to higher headquarters (Staff Call notes, significant actions reporting, and other daily/weekly reports as required).
Works with PM AMSA Headquarters staff and Product Office leadership to support tasking and directives.
Assimilates information from numerous sources and provides recommendations to leadership.
Issues, reviews, and tracks taskings for Product Office.
Coordinates technical development with other Project/Product Offices, other government agencies, and contractors to promote information exchange.
Develops, writes, and staffs briefings to officials/groups in the Project/Product Office.
Performs office automation secretarial functions (typing, checking and correcting documents for spelling, grammar, and proper formatting per AR 25-50 and other policy documents) in support of A3S PdM, DPdM, Product teams, Functional teams, and special staff).
Receives visitors and telephone calls; quickly ascertains best individual or team for forwarding calls and visits.
Plans, coordinates, and schedules briefings and conference rooms; organizes and coordinates conferences and ceremonies.
Manages the in-processing/out-processing of personnel assigned to A3S, to include the oversight of welcome packages, sponsorship for in processing, and processing within the Human Resource Service Desk (HRSD).
Responsible for coordination and staffing all documents requiring O-5, O-6, and PEO leadership approval, to include submission and tracking of document packets using Enterprise Task Management Software Solution (ETMS2), SharePoint Workflow, and other staffing tools as required.
Serves as the A3S Subject Matter Expert (SME) for MS Office Suite Applications for administrative tasks.
Performs reviews and administrative functions for both the Defense Travel System (DTS) and the Automated Time and Attendance Production System (ATAAPS).