Operations and Project Coordinator
About The Position
The Operations & Project Coordinator strengthens United WE’s internal systems, logistics, and cross-team coordination to ensure smooth day-to-day operations and consistent execution of high-impact work. Reporting to the COO, this role provides a blend of project management, operational support, and executive assistance—helping translate plans into action and ensuring details do not fall through the cracks. United WE is a non-partisan, nonprofit organization whose mission is to advance all women’s economic and civic leadership. Since 1991, United WE has overcome systemic barriers to women’s economic development and civic leadership by investing in research, advocacy, and policy solutions. The organization’s work positively impacts hundreds of thousands of women and families by commissioning transformative research, scaling the fast-growing Appointments Project®, advocating for reforms that honor the legacies of women, and contributing to policy solutions that advance women such as equal pay, paid family leave, affordable childcare, and occupational licensing.
Requirements
- 3–5 years of experience in project coordination, operations, or executive support.
- Excellent organizational skills and strong attention to detail.
- Clear, professional communication and writing skills.
- Proficient with Microsoft Office, Google Shared drives, and Salesforce (or similar systems).
- Comfortable managing multiple priorities in a fast-paced, evolving environment.
- Collaborative and resourceful; able to anticipate needs and solve problems independently.
Nice To Haves
- Experience in nonprofit, civic, or philanthropic organizations preferred.
- Familiarity with donor management systems, event planning, or policy-related work preferred.
Responsibilities
- Provide proactive scheduling, calendar management, and meeting preparation for the COO, including prioritizing requests, drafting agendas, and ensuring materials are complete.
- Track follow-up items from leadership and cross-team meetings, ensuring commitments are completed.
- Prepare, edit, and format presentations, memos, and reports for internal and external audiences.
- Support the COO with special projects, correspondence, and coordination among staff and consultants.
- Serve as a liaison to the CEO’s Executive Coordinator for alignment on organization-wide scheduling, priorities, and communications.
- Provide limited back-up support for the CEO when the Executive Coordinator is unavailable.
- Maintain contracts, invoices, and documentation in coordination with our day-to-day finance operations and the CFO.
- Maintain updated records in our constituent management system.
- Assist with onboarding and offboarding processes.
- Support orientation and communications with contracted partners.
- Support logistics for internal and external meetings and retreats.
- Coordinate cross-departmental projects and timelines, ensuring clarity on deliverables and ownership.
- Maintain shared project trackers and follow up on action items across staff and consultants.
- Support logistics and planning for key organizational events, meetings, and public engagements.
- Track progress and flag potential delays or resource needs to the COO.
- Draft, proof, and format internal and external documents and presentations.
- Maintain shared templates, document organization, and consistent branding.
- Support internal communications (e.g., weekly priorities, team updates, staff events).
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
