Project Coordinator: Facilities and Operations

Fortive Careers • Everett, WA

4d

About The Position

We are seeking a highly organized, adaptable, and proactive Project Coordinator to join our team. This role supports both the Facilities and Operations organizations by coordinating projects, streamlining workflows, and ensuring effective cross-functional communication. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment. This position plays a key role in supporting project execution, managing operational logistics, contributing to employee engagement initiatives, and ensuring smooth day-to-day coordination across teams. This is a dynamic and evolving role that requires strong technical skills, accountability, independence, and a problem-solving mindset. The Project Coordinator will collaborate closely with multiple departments, support leadership in project-driven work, and help maintain a positive and efficient workplace culture.

Requirements

• Strong technical skills in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint), Adobe, Visio, MIRO, Oracle, iBuy, and Concur
• Excellent organizational and time-management skills
• High attention to detail and accuracy
• Ability to work independently and proactively
• Comfortable in a fast-paced and evolving environment
• Strong written and verbal communication skills
• Ability to analyze issues, troubleshoot, and develop effective solutions
• Customer-focused and collaborative mindset
• Experience supporting project-based work or cross-functional initiatives
• Ability to support engagement and culture-building activities

Responsibilities

• Coordinate and support Facilities projects, ensuring timelines, tasks, and deliverables are organized and completed on schedule.
• Serve as the backup coverage for the front desk, ensuring visitor and communication workflows remain uninterrupted during assigned times.
• Oversee Facilities-related workflows such as supply procurement, vendor scheduling, and building-related requests.
• Support Facilities finance processes by tracking purchase orders, invoices, and financial documentation within Oracle/iBuy.
• Coordinate activities related to the Vehicle Fleet and Certificates of Insurance, including data tracking, scheduling, and documentation.
• Assist with Facilities initiatives, continuous improvement work, and cross-functional project needs.
• Assist Operations leadership and project owners with organizing, scheduling, and tracking project activities across multiple workstreams.
• Coordinate project meetings and workshops, including agenda preparation, materials, logistics, and follow-up action items.
• Manage timelines, schedules, and documentation for ongoing operational initiatives.
• Coordinate vendors, procurement workflows, and purchase order processes to support projects and operational needs.
• Support new hire onboarding activities by coordinating logistics, schedules, and team readiness tasks.
• Partner with Operations and Facilities to plan and execute team events, culture initiatives, and engagement-related projects.
• Support travel coordination and T&E compliance as part of project-related logistics.
• Maintain and update operational tools such as org charts, team contact lists, project dashboards, and internal communication resources.
• Oversee distribution of internal project materials, shipments, and event-related items such as SWAG or gift packages.
• Provide project coordination support to the Operations Executive Administrator during peak workloads or critical initiatives.
• Support special projects, process improvements, data tracking, and evolving operational priorities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees