Project Coordinator: Facilities and Operations

Fortive•Everett, WA

About The Position

Strong technical skills in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint), Adobe, Visio, MIRO, Oracle, iBuy, and Concur Excellent organizational and time-management skills High attention to detail and accuracy Ability to work independently and proactively Comfortable in a fast-paced and evolving environment Strong written and verbal communication skills Ability to analyze issues, troubleshoot, and develop effective solutions Customer-focused and collaborative mindset Experience supporting project-based work or cross-functional initiatives Ability to support engagement and culture-building activities Facilities Project Coordination (25%) Coordinate and support Facilities projects, ensuring timelines, tasks, and deliverables are organized and completed on schedule. Serve as the backup coverage for the front desk, ensuring visitor and communication workflows remain uninterrupted during assigned times. Oversee Facilities-related workflows such as supply procurement, vendor scheduling, and building-related requests. Support Facilities finance processes by tracking purchase orders, invoices, and financial documentation within Oracle/iBuy. Coordinate activities related to the Vehicle Fleet and Certificates of Insurance, including data tracking, scheduling, and documentation. Assist with Facilities initiatives, continuous improvement work, and cross-functional project needs. Assist Operations leadership and project owners with organizing, scheduling, and tracking project activities across multiple workstreams. Coordinate project meetings and workshops, including agenda preparation, materials, logistics, and follow-up action items. Manage timelines, schedules, and documentation for ongoing operational initiatives. Coordinate vendors, procurement workflows, and purchase order processes to support projects and operational needs. Support new hire onboarding activities by coordinating logistics, schedules, and team readiness tasks. Partner with Operations and Facilities to plan and execute team events, culture initiatives, and engagement-related projects. Support travel coordination and T&E compliance as part of project-related logistics. Maintain and update operational tools such as org charts, team contact lists, project dashboards, and internal communication resources. Oversee distribution of internal project materials, shipments, and event-related items such as SWAG or gift packages. Provide project coordination support to the Operations Executive Administrator during peak workloads or critical initiatives. Support special projects, process improvements, data tracking, and evolving operational priorities.

Requirements

Strong technical skills in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint), Adobe, Visio, MIRO, Oracle, iBuy, and Concur
Excellent organizational and time-management skills
High attention to detail and accuracy
Ability to work independently and proactively
Comfortable in a fast-paced and evolving environment
Strong written and verbal communication skills
Ability to analyze issues, troubleshoot, and develop effective solutions
Customer-focused and collaborative mindset
Experience supporting project-based work or cross-functional initiatives
Ability to support engagement and culture-building activities

Responsibilities

Coordinate and support Facilities projects, ensuring timelines, tasks, and deliverables are organized and completed on schedule.
Serve as the backup coverage for the front desk, ensuring visitor and communication workflows remain uninterrupted during assigned times.
Oversee Facilities-related workflows such as supply procurement, vendor scheduling, and building-related requests.
Support Facilities finance processes by tracking purchase orders, invoices, and financial documentation within Oracle/iBuy.
Coordinate activities related to the Vehicle Fleet and Certificates of Insurance, including data tracking, scheduling, and documentation.
Assist with Facilities initiatives, continuous improvement work, and cross-functional project needs.
Assist Operations leadership and project owners with organizing, scheduling, and tracking project activities across multiple workstreams.
Coordinate project meetings and workshops, including agenda preparation, materials, logistics, and follow-up action items.
Manage timelines, schedules, and documentation for ongoing operational initiatives.
Coordinate vendors, procurement workflows, and purchase order processes to support projects and operational needs.
Support new hire onboarding activities by coordinating logistics, schedules, and team readiness tasks.
Partner with Operations and Facilities to plan and execute team events, culture initiatives, and engagement-related projects.
Support travel coordination and T&E compliance as part of project-related logistics.
Maintain and update operational tools such as org charts, team contact lists, project dashboards, and internal communication resources.
Oversee distribution of internal project materials, shipments, and event-related items such as SWAG or gift packages.
Provide project coordination support to the Operations Executive Administrator during peak workloads or critical initiatives.
Support special projects, process improvements, data tracking, and evolving operational priorities.