Operations and Compliance Associate

Partnership for Large Election Jurisdictions • Washington, DC

2d • Remote

About The Position

The Partnership for Large Election Jurisdictions (PLEJ) is a national, nonpartisan community of support, best practices, and peer engagement among election offices serving the largest and most diverse populations in the U.S. PLEJ empowers election leaders to address operational challenges, communicate with clarity and transparency, and drive innovation. Through collaborative problem-solving and practical innovation, PLEJ helps build more resilient, efficient, and voter-focused election systems that improve the experience and confidence of millions of Americans. PLEJ is entering a critical phase of growth and impact—expanding its capacity, strengthening its institutional role, and positioning large jurisdictions as national leaders in election administration.

The Operations and Compliance Associate (OACA) supports the day-to-day execution of PLEJ’s operational, financial, and compliance systems across the organization. This role plays a critical part in executing and maintaining the systems, processes, and controls that support PLEJ’s operations, financial integrity, and compliance. These behind-the-scenes tasks enable our team to operate with precision, accountability, and responsiveness in a fast-moving environment.

Reporting to the Senior Director of Operations and Compliance, this role assists with a range of operational, financial, and administrative tasks, including invoicing, expense categorization, reconciliation, and payment tracking, while helping maintain compliance with grant funding requirements and nonprofit accounting standards.

Requirements

• 1–3+ years of experience in operations, accounting, bookkeeping, administration, and/or compliance.
• Experience working with spreadsheets and data (e.g., tracking, organizing, reconciling information).
• Strong organizational and documentation skills, maintaining clear and complete records with accurate detail.
• Ability to analyze high volumes of information with precision to identify discrepancies or compliance issues.
• Strong follow-through with ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Clear communication skills and high level of integrity and discretion when handling sensitive information.
• Comfort with digital tools, learning new systems quickly, and working independently in a remote setting.
• Candidates must be legally authorized to work in the United States at the time of hire.

Nice To Haves

• Familiarity with financial processes (invoicing, expenses, reconciliations, accounts receivable/payable).
• Experience with project management, or CRM tools (e.g., Asana, Airtable, Salesforce).
• Experience with accounting, expense tracking, and payroll systems (e.g. Quickbooks, Aplos, Ramp, Justworks).
• Exposure to grants management, compliance tracking, or audit preparation.
• Demonstrated interest in building a career in operations, compliance, or organizational management.

Responsibilities

• Support consistent implementation and maintenance of internal systems, processes, and workflows.
• Track organizational priorities, deadlines, and deliverables to ensure timely execution within budget.
• Maintain documentation, standard operating procedures, and internal records meticulously up-to-date.
• Identify inefficiencies or gaps and flag opportunities for improvement.
• Maintain records of vendors, contractors, contracts, grants, regulatory requirements, and internal visibility.
• Ensure documentation is complete and properly stored ready for audits, reporting, and compliance reviews.
• Monitor adherence to internal policies, processes, and documentation standards across the organization.
• Maintain vendor records, contracts, deliverables, and financial documentation up-to-date in shared drive.
• Manage day-to-day financial administration (invoices, expenses, payments, receivables, reimbursements).
• Perform financial tracking, reporting, and reconciliation compliant with internal controls across systems.
• Ensure all labor and expenses are properly documented, categorized, budgeted, and support PLEJ priorities.
• Manage accounts receivable, including tracking across systems and follow-up on outstanding invoices.
• Ensure expenses are properly allocated across general operating and restricted funds as required by funders.
• Prepare financial summaries for grant reports, demonstrating appropriate and transparent use of funds.
• Support compliance with applicable funding restrictions and organizational policies.
• Conduct regular reconciliations across accounting systems, payment platforms, and bank records.
• Assure all transactions (including paper checks) to ensure they are accurately recorded and attributed.
• Prepare for audits/financial reviews by maintaining organized, accurate documentation of all transactions.
• Coordinate with internal teams and external partners for accurate tracking and reporting across systems.
• Maintain data integrity across systems (CRM, project management tools, accounting systems, shared drive).
• Assist in implementing tools and improvements, manage system access across operational platforms.
• Support reporting by organizing and compiling operational and financial data for internal/external review.
• Support staff onboarding/offboarding, draft letters, communications, and maintain accurate digital records.
• Respond to internal requests and assist with problem-solving related to operational systems and processes.
• Support broader organizational efforts and collaborate across teams to meet evolving priorities, including taking on additional responsibilities as needed that contribute to PLEJ’s mission and impact.

Benefits

• Fully covered medical, dental, vision, short-term and long-term disability, and term life insurance premiums for the employee
• Unlimited PTO
• 14 observed holidays and generous holiday schedule
• 401(k) retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed