Operations and Communications Coordinator

UMBC • Baltimore, MD

6d • $62,000 - $70,000 • Hybrid

About The Position

The University of Maryland, Baltimore County (UMBC) is seeking an Operations and Communications Coordinator for the Institute for Harnessing Data and Model Revolution in the Polar Regions (iHARP). This role reports to the Center Director and works closely with on- and off-campus collaborators. The incumbent will be responsible for the coordination of operations and communications for the iHARP research center.

Requirements

• Bachelor's degree
• Three years of experience in project management, communications, and business administration or in a related field.
• Strong written and verbal communication and customer-service skills
• Strong computer skills
• Ability to learn new administrative systems
• Proven problem-solving and organization skills
• Ability to exercise sound judgment within established policies and procedures

Nice To Haves

• Experience using Google Workspace (Docs, Sheets, Slides, Drive, and related tools)

Responsibilities

• Coordinating day-to-day center administrative operations and resolve routine operational issues within established policies and procedures, escalating matters requiring leadership or central office decisions
• Serving as an operational resource for students, researchers, fellows, faculty, and non-UMBC partners by responding to routine questions regarding payroll, travel, events, conference registration, center communications, and administrative requirements
• Coordinating facilities work orders, building access requests, and monitoring and reporting on sensitive/capital inventory
• Serving as primary administrative liaison among UMBC faculty, OCAM, subawardee institutions, and external collaborators
• Coordinating scheduling, administrative follow-up, and tracking of multi-institutional activities, deliverables, timelines, and reporting requirements
• Planning and coordinating workshops, conferences, scientific meetings, and related program activities, including schedules, speakers, venues, travel/logistics, promotional materials, participant communications, and post-event documentation
• Preparing, processing, and tracking routine reimbursements, stipends, purchases, travel, and procurement documentation using, PAW, p-card, PeopleSoft Finance, FADS, and/or successor systems
• Completing additional administrative projects as assigned to support iHARP and OCAM priorities

Benefits

• Competitive compensation
• Over 4 weeks of vacation
• Tuition remission
• Life and disability insurance
• Retirement plans (including the choice of joining the pension plan)
• Professional development opportunities
• Wellness opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level