OPERATIONS ANALYST I - 64000494

State of Florida • Largo, FL

10d • Onsite

About The Position

This position is detailed from Pinellas County Health Department (area 6) to the State of Florida Immunization Section (IS) headquarters. Area 6 covers Citrus. Hernando, Pasco, Pinellas, and Sumter counties. This employee is a member of an area Immunization field staff, assisting In data collection, tracking, and technical assistance under the supervision of an Immunization Operations Management Consultant II. In an assigned geographic area, the employee works with county health departments (CHDs), private health care providers, public and non-public schoaol officials, childcare center operators, military Installations, volunteer organizations, and other groups in fulfilling federal Immunization grant requirements. The employee will perform specialized public health work in areas geographically removed from direct supervision, including conducting on-site Vaccines for Children (VFC) Section provider-specific quality assurance reviews to ensure that all providers who receive vaccines from the State of Florida comply with the state and federal VFC guidelines. This responsibility entails the performance of Assessment, Feedback, Incentive, and Exchange (AFIX) style reviews on public and private providers. The Centers for Disease Control and Prevention (CDC) recommends that all providers receive AFIX reviews to help Improve their immunization coverage and storage and handling practices. This position serves as Information Custodian Backup for specified Information sets In accordance with completed form DH 1151, Information Custodian Delegation of Authority, and maintains departmental, division, and bureau se policies, protocols, and procedures for the protection of data and release of confidential information. This position also serves as Key Custodian Backup for specified secure areas in accordance with completed form DH 1155, Key Custodian Delegation of Authority, and maintains departmental, division, and bureau security policies and procedures for the protection of data and release of confidential information. This position will assist in helping increase the immunization levels among the counties in 6 areas. The position will assist the CDC, National Center for Immunizations and Respiratory Diseases (NCIRD), and the State of Florida Immunization Section (IS), In achieving the Healthy People 2010 goal for Immunization by assuring that at least 90% of the area's two-year-old children complete their primary series of immunizations before their second birthday.

Works under the supervision of the area supervisor and the BOI regional manager to determine which private and public providers under the VFC Section will be assessed. Contacts the providers and schedule appointments to assess Immunization records for specific age cohorts. Conducts quality assurance and quality improvement activities for the providers to generate provider-specific feedback on progress toward meeting state and federal mandated goals. Educates providers and staff on compliance and addresses opportunities for improvement Provides follow-up by presenting results via written reports to IP In Tallahassee and the provider assessed.

Reviews each provider's immunization levels using NCIRD's management-designed Comprehensive Clinic Assessment Software (CoCASA). Provides analysis and Interpretation of the Standards of Pediatric Immunization Practices, determines whether each provider follows the guidelines to decrease barriers that would inhibit children from receiving the recommended childhood vaccine, and conducts AFIX reviews. Provides technical assistance, education, and training to physicians and staff.

Responsible for managing the field office data sets, Including, but not limited to: organization, storage, retrieval, updates, and archives, including both paper and electronic versions. Data sets include, but are not limited to, coverage level assessment data, AFIX and VFC Section data, survey data (both original and validation surveys), perinatal Hepatitis B data (Merlin), and Comprehensive Clinic Assessment Analysis (CoCASA).

Responsible for data collection and data entry Into appropriate software and format. Responsible for compiling data and preparing reports from the data sets available. Responsible for providing training to community partners In areas which may include, but not be limited to, the Health Management System (HMS), CoCASA, Merlin, Florida SHOTS, reminder and recall activities, vaccine storage and handling, and recommended immunization schedules for infants, adolescents, and adults.

Responsible for providing general field office support for communication (phone, fax, email, correspondence), equipment, and supplies. Develops and uses expertise in Merlin, Florida SHOTS, HMS, and CoCASA to generate appropriate monthly reports for supervisors, county health department partners, and private providers. Develops and uses expertise In Florida SHOTS and Health Management System (HMS) to provide training and technical assistance for proper client registration, use, and report generation reports.

Primarily responsible for conducting assigned field office VFC Program-only visits to private providers. Primarily responsible for conducting assigned field office orientation visits to new VFC Section providers. Primarily responsible for collecting childcare, Head Start, kindergarten, and 7th-grade survey data annually and conducting validation assessments.

Served as field office coordinator with county health department, school health programs, childcare, and Head Start facilities.

Coordinate field office section activities with private schools in the region and use data from school survey activities to develop and provide private­ provider training designed to Improve school immunization outcomes for Immunization compliance and documentation requirements.

Perform other duties as assigned.

Requirements

• Ability to operate the Health Management System (HMS).
• Ability to collect and enter data for immunization assessments using the Comprehensive Clinic Assessment Software Application (CoCASA).
• Ability to maintain the Perinatal HepaUUs B Prevention Section Registry.
• Ability to conduct vaccine inventories.
• Experience operating the Health Management System (HMS)

Nice To Haves

• High School diploma or equivalent, 3 years of Immunization experience.

Responsibilities

• Works under the supervision of the area supervisor and the BOI regional manager to determine which private and public providers under the VFC Section will be assessed.
• Contacts the providers and schedule appointments to assess Immunization records for specific age cohorts.
• Conducts quality assurance and quality improvement activities for the providers to generate provider-specific feedback on progress toward meeting state and federal mandated goals.
• Educates providers and staff on compliance and addresses opportunities for improvement Provides follow-up by presenting results via written reports to IP In Tallahassee and the provider assessed.
• Reviews each provider's immunization levels using NCIRD's management-designed Comprehensive Clinic Assessment Software (CoCASA).
• Provides analysis and Interpretation of the Standards of Pediatric Immunization Practices, determines whether each provider follows the guidelines to decrease barriers that would inhibit children from receiving the recommended childhood vaccine, and conducts AFIX reviews.
• Provides technical assistance, education, and training to physicians and staff.
• Responsible for managing the field office data sets, Including, but not limited to: organization, storage, retrieval, updates, and archives, including both paper and electronic versions.
• Responsible for data collection and data entry Into appropriate software and format.
• Responsible for compiling data and preparing reports from the data sets available.
• Responsible for providing training to community partners In areas which may include, but not be limited to, the Health Management System (HMS), CoCASA, Merlin, Florida SHOTS, reminder and recall activities, vaccine storage and handling, and recommended immunization schedules for infants, adolescents, and adults.
• Responsible for providing general field office support for communication (phone, fax, email, correspondence), equipment, and supplies.
• Develops and uses expertise in Merlin, Florida SHOTS, HMS, and CoCASA to generate appropriate monthly reports for supervisors, county health department partners, and private providers.
• Develops and uses expertise In Florida SHOTS and Health Management System (HMS) to provide training and technical assistance for proper client registration, use, and report generation reports.
• Primarily responsible for conducting assigned field office VFC Program-only visits to private providers.
• Primarily responsible for conducting assigned field office orientation visits to new VFC Section providers.
• Primarily responsible for collecting childcare, Head Start, kindergarten, and 7th-grade survey data annually and conducting validation assessments.
• Served as field office coordinator with county health department, school health programs, childcare, and Head Start facilities.
• Coordinate field office section activities with private schools in the region and use data from school survey activities to develop and provide private­ provider training designed to Improve school immunization outcomes for Immunization compliance and documentation requirements.
• Perform other duties as assigned.

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions
• Flexible Spending Accounts.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED