Operations Administrator/Accountant

Granite Hills Group • Fairfax & Sterling, VA

4d • Onsite

About The Position

Operations Administrators (OAs) at Granite Hills Group serve as the financial partners to the General Manager for each branch. Areas of responsibility include processing accounts receivable, accounts payable, payroll review and approval, purchasing, and general administration. Key responsibilities of this position include but are not limited to the following: Review electronic timesheets daily to ensure accuracy of hours and submit for processing by established deadlines. Create purchase orders, manage receipts, and review and submit vendor invoices. Own the collection process from start to finish, including posting cash. Understand and manage administrative processes executed within our operating system, Aspire. Provide initial and ongoing training and support of systems to production team members. Manage the month-end close process in Aspire, meeting deadlines and ensuring accuracy of transactions. Generate accurate invoices according to schedule and present to customers in a timely manner. Review vendor invoices requiring additional assistance with branch teams, identify action plans and follow-up. Assist sales team with administrative and estimating functions as needed. Fluency in both Spanish and English is helpful in this position but not required for the right candidate.

Requirements

• Financial partnership to the General Manager for each branch.
• Processing accounts receivable.
• Processing accounts payable.
• Payroll review and approval.
• Purchasing.
• General administration.
• Understanding and managing administrative processes within the Aspire operating system.
• Ability to provide initial and ongoing training and support of systems to production team members.
• Managing the month-end close process in Aspire.
• Generating accurate invoices according to schedule and presenting them to customers in a timely manner.
• Reviewing vendor invoices requiring additional assistance with branch teams.
• Assisting the sales team with administrative and estimating functions as needed.

Nice To Haves

• Fluency in both Spanish and English is helpful.

Responsibilities

• Review electronic timesheets daily to ensure accuracy of hours and submit for processing by established deadlines.
• Create purchase orders, manage receipts, and review and submit vendor invoices.
• Own the collection process from start to finish, including posting cash.
• Understand and manage administrative processes executed within our operating system, Aspire.
• Provide initial and ongoing training and support of systems to production team members.
• Manage the month-end close process in Aspire, meeting deadlines and ensuring accuracy of transactions.
• Generate accurate invoices according to schedule and present to customers in a timely manner.
• Review vendor invoices requiring additional assistance with branch teams, identify action plans and follow-up.
• Assist sales team with administrative and estimating functions as needed.

Benefits

• Career advancement opportunities for people with strong work ethic, great attitude and aptitude
• 401K with 4% automatically vested company match
• Generous paid time off (PTO)
• Paid holidays.
• Medical, dental, vision and life insurance options available

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed