Operations Administrative Coordinator

GAF • Fontana, CA

2d • Onsite

About The Position

We are looking for an Operations Administrative Coordinator who will function as a key member of the Fontana team. Responsible for assisting local leadership in routine administrative and operational duties, along with organizing and facilitating community engagement initiatives and events. This role requires exceptional organizational skills, the ability to manage multiple priorities, a high level of discretion, confidentiality and professionalism and the ability to work independently with little or no supervision.

Requirements

• H.S. Diploma or General Education Degree (GED)
• 5+ years related administrative or business experience.

Nice To Haves

• Excellent planning, prioritization and organizational/problem solving skills.
• Experience with Google Suite tools.
• Knowledge of PeopleSoft, Purchase Order requisitions ideal.
• Excellent communication skills.
• Willingness to embrace change and champion change effectively.

Responsibilities

• Facilitating a seamless workflow and fostering open communication at every phase.
• Fostering a mindset that prioritizes safety throughout daily activities.
• Overseeing the organization and administration of employee safety training initiatives, ensuring adherence to regulations, and coordinating recognition programs for safety achievements, in addition to other safety-focused endeavors.
• Administering, organizing, and guiding the onboarding process for new hires, which includes but is not limited to, the creation and distribution of training resources.
• Partnering with all internal departments such as Plant Management, Human Resources, Technical Services, Manufacturing, Maintenance, Supply Chain, Engineering, and all Centers of Excellence.
• Responsible for data entry, creation of google presentations, spreadsheets, pamphlets and internal communication materials.
• Facilitating administrative support tasks, which encompass, but are not limited to, organizing meetings, managing schedules, entering production, composing various forms of correspondence and reports, solving discrepancies, handling postal duties, booking venues and coordinating catering services, maintaining file systems, overseeing attendance records, and procuring necessary office materials.
• Gathering and structuring data for diverse reporting needs, as well as generating and compiling these reports.
• Administering the security infrastructure, which encompasses diagnosing system issues, issuing access credentials to employees, and executing temporary suspensions.
• Engaging with external partners and suppliers to ensure the smooth execution of events, while overseeing the logistical arrangements, budget management, and comprehensive coordination efforts.
• Fostering and nurturing partnerships with community entities and key stakeholders.
• Managing and implementing community engagement initiatives and operations within allocated financial resources.
• Point of contact during community events and meetings, including coordinating sales walkthroughs of the premises.
• (for union represented sites only) Understand and ensure compliance of terms within collective bargaining agreement(s)
• Handle sensitive information in a confidential manner
• Perform other duties as assigned.

Benefits

• We offer a wide range of health insurance options that include medical, dental, and vision for you and your family.
• Our Family-Building benefits support the many different journeys to fertility and parenthood.
• Our robust 401K plan includes an employer match contribution with your pre-tax and/or Roth contributions.
• Other exciting programs and perks are available to help employees achieve work-life balance, including (but not limited to) a wellness program, free financial coaching, a referral program, and product rebates when purchased for an employee’s primary residence.
• Professional growth and development are very important to us! We offer internal training programs and courses, as well as a generous tuition reimbursement program.
• We're committed to fostering a culture that reflects our values to connect, empower, evolve, and inspire. We offer many opportunities for employees to connect with one another, including through our Employee Resource Groups who focus on education and allyship for all of our employees.
• competitive salary, benefits, 401k, and vacation packages for all full time permanent positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED