Operations Administrative Assistant

IES Safety LLC•Louisville, KY

3d•Onsite

About The Position

IES Safety, LLC – Administration Division is seeking full-time Operations Administrative Assistant to support daily operations at our Louisville office. This is a full-time, in-person position responsible for providing administrative and clerical support to ensure efficient office operations. The ideal candidate is well-organized, reliable, and able to effectively manage multiple priorities in a dynamic professional setting.

Requirements

High school diploma or equivalent required; associate’s degree preferred
Minimum of 2 years of administrative experience preferred
Proficiency in Microsoft Office Suite, including:
Microsoft Word
Microsoft Excel
Microsoft Outlook and calendar management
Microsoft Teams
Strong written and verbal communication skills
Excellent proofreading and document formatting skills
Strong attention to detail and organizational skills
Ability to manage multiple tasks and meet deadlines
Professional demeanor and customer service mindset

Nice To Haves

Experience working in a professional services, safety, engineering, or consulting environment
Familiarity with database entry and document management systems
Ability to maintain confidentiality and handle sensitive information

Responsibilities

Proofreading and formatting reports, policies, correspondence, and other business documents for accuracy and consistency
Typing and preparing professional documents and presentations
Entering and maintaining data in internal databases and tracking systems
Greeting and directing office visitors in a professional manner
Answering and routing incoming phone calls
Monitoring and responding to general email inquiries
Managing incoming mail, deliveries, and packages
Maintaining organized filing systems, both digital and physical
Assisting with the preparation and distribution of company newsletters
Scheduling meetings and managing calendars as directed
Supporting additional administrative tasks necessary for the efficient operation of the office