YMCA of Greater Indianapolis - Social Responsibility - Operations Administrative Assistant

YMCA OF GREATER INDIANAPOLIS•Indianapolis, IN

23d•$17 - $22

About The Position

This part-time position provides administrative, operational, and participant-facing support to the Social Responsibility & Community Impact (SRCI) department. The role supports the Vice President of SRCI, the Adult Education Director, the Youth Empowerment Director, and the broader SRCI team by coordinating daily administrative functions and ensuring smooth departmental operations across multiple service lines. The Administrative Assistant also serves as a welcoming first point of contact for SRCI participants and families, supporting intake processes, responding to general program inquiries, collecting required documentation, assisting with scheduling, and directing individuals to the appropriate staff member. In addition, the position supports grant compliance tasks, maintains expenditure logs, prepares internal documentation, assists with credit-card reconciliation, and provides organizational support for meetings, events, and program operations. Through strong communication, attention to detail, and customer-service excellence, this position contributes to an efficient, participant-centered, and well-organized SRCI department. This is a part-time position, generally 20–25 hours per week. The schedule may include occasional early mornings, evenings, or program-related events based on departmental needs.

Requirements

A high school education or its equivalent is required.
A minimum of 3-5 years’ experience providing administrative assistance to senior management in an organization comparable in size or larger than the YMCA of Greater Indianapolis.
Experience managing multiple tasks and providing professional customer-service support to leadership is required, along with the ability to handle multiple priorities while demonstrating flexibility and self-motivation.
Necessary computer skills include intermediate proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Windows-based systems.
Administrative experience must include scheduling appointments, maintaining complete and timely information on manager’s calendar, performing files management (paper and electronic), recording and compiling meeting minutes, and arranging travel.
Incumbent needs strong verbal and written communication skills, including clear and concise writing with exceptional attention to detail and proofreading.
Administrative Assistant will possess the ability to maintain confidentiality, provide proactive support, manage on-going multiple responsibilities in a timely fashion, be willing and able to problem-solve without being prompted, and exhibit a professional and outgoing approach to working with others.

Nice To Haves

An associate’s degree or its equivalent in administration or a related field is preferred.
Experience in nonprofit, education, workforce development, or participant-facing environments is preferred.