Administrative Assistant I, Department of Social Sciences

Cameron University • Lawton, OK

4d

About The Position

The Administrative Assistant assists the department chair with administrative tasks, oversees the daily operations of the department office, provides support to department faculty, adjuncts and students, and maintains department records. Maintains daily operations of the office which may include supervising support staff and students and conducting necessary office training. Communicates and assists students, faculty and administrators on University policy matters. Gathers information and prepares various reports, correspondence, and memorandums; researches and resolves issues. Supports organizing and publicizing annual events within the department. Supports department recruiting and retention efforts. Develops relationships with vendors and expedites development of contracts. Prepares special or confidential reports and assists with projects or surveys. Assumes responsibility for office processes and oversees projects through to completion. Maintains files and appointment and event calendars. Greets and screens visitors and phone calls; relays messages, responds or takes necessary action or refers to appropriate person for resolution. Maintains personnel records, supports adjunct faculty, tracks and reconciles the department budget, completes payroll action forms, submits maintenance requests, maintains a department equipment inventory, and submits purchase orders. Other duties as assigned.

Requirements

• Graduate of a standard high school or equivalent
• Ability to coordinate and manage complex processes
• Ability to type fifty (50) words per minute
• Proficiency in the use of Microsoft PowerPoint, Excel, Word, Access Database, Adobe Acrobat PDF accessibility software or equivalent
• Thorough knowledge of spelling, punctuation and grammar
• Strong interpersonal skills
• Superior customer service skills
• Demonstrated ability to work in web-based computer programs such as Banner and information scanning systems and to improve efficiency within an office environment using such technologies
• Ability to handle multiple tasks in a variety of areas

Nice To Haves

• Teamwork and leadership experience
• 3-5 years of experience relative to administrative and/or project management and/or training programs
• Proven writing skills
• Experience with Banner or equivalent management software, and other University computer software
• Baccalaureate degree and experience working positively with faculty and students
• Demonstrated use of strong management, administrative, and communication skills to achieve team projects

Responsibilities

• Assists the department chair with administrative tasks
• Oversees the daily operations of the department office
• Provides support to department faculty, adjuncts and students
• Maintains department records
• Maintains daily operations of the office which may include supervising support staff and students and conducting necessary office training
• Communicates and assists students, faculty and administrators on University policy matters
• Gathers information and prepares various reports, correspondence, and memorandums
• Researches and resolves issues
• Supports organizing and publicizing annual events within the department
• Supports department recruiting and retention efforts
• Develops relationships with vendors and expedites development of contracts
• Prepares special or confidential reports and assists with projects or surveys
• Assumes responsibility for office processes and oversees projects through to completion
• Maintains files and appointment and event calendars
• Greets and screens visitors and phone calls; relays messages, responds or takes necessary action or refers to appropriate person for resolution
• Maintains personnel records
• Supports adjunct faculty
• Tracks and reconciles the department budget
• Completes payroll action forms
• Submits maintenance requests
• Maintains a department equipment inventory
• Submits purchase orders
• Other duties as assigned

Benefits

• Cameron University offers a wide variety of comprehensive programs to benefit our employees.
• We are proud to offer such benefits as paid medical coverage for our employees, ample time off opportunities and employee tuition waiver programs.
• To view all benefits available to employees, visit: https://www.cameron.edu/hr/staff-benefits-summar y

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED