Operational & Project Procurement Specialist II

UGI Corporation•North Strabane Township, PA

4d•Hybrid

About The Position

The primary responsibility of this role is to work as the business unit owner for operational and project-based sourcing activities to achieve targeted savings across all Region/BU categories, negotiate local contracts, monitor supplier performance, and coordinate procurement activities for successful project delivery. Leverage AI tools and emerging technologies to enhance procurement analytics, data extraction, and decision-making capabilities. Utilize Supplier Relationship Management (SRM) strategies to optimize vendor partnerships and drive value. Manage daily activities within the purchasing process, serving as the primary interface with business owners, project teams, and supplier representatives. Facilitate sourcing for buyer-assisted requisition channels and provide procurement input to project and category contracting strategies.

Requirements

Ability to work in a global, matrixed team environment
Experience with operational and project procurement across various channels
Experience with operational purchasing across various procurement channels (requisitions, change orders, expedited purchasing and company credit cards known as "P-Cards") desired; experience with purchase requisition and order management.
Project procurement delivery experience and knowledge in application of strategic sourcing, Supplier Relationship Management (SRM), supplier management and project execution.
Experience in the procure to pay processes, tools and philosophies
Familiarity with spend assessment (from both a technology and a methodology perspective)
Demonstrated contract administration experience
Effective in the demonstration of key competencies: Collaboration and teamwork, Conflict resolution skills, Business acumen, Analytical and measurement driven, Process-driven, Problem solving, Attention to detail and ability to multi-task, Oral and written communication skills, Organization and time management skills, Excellent project management skills
Exposure to eProcurement, eCatalogs, and contract management
Exposure to leading P2P technology practices and trends
Contract negotiation experience and notions of Legal principles
Experienced with Sourcing Systems and ERP
Strategic Sourcing experience, Supplier Relationship Management (SRM), technical buying, eRFX and eAuction strategies and P2P technologies experience preferred
Hands-on experience in SAP Ariba including eProcurement, eCatalogs, eRFX and eAuction strategies and contract management technologies
Demonstrated success in gathering data, conducting analyses, and generating high-quality outputs
Experience with process, quality control, and workflow management and design preferred
Familiarity with AI-powered procurement tools and data analytics platforms for extracting insights from procurement documents, purchase orders, and unstructured data
Demonstrated ability to collaborate with internal stakeholders across multiple disciplines across UGI and with suppliers
Comply with UGI's Procurement Controls Policy (PCP)
Execute compliance activities including audit resolution as applicable
Bachelor's Degree in Business (or other related degreed program) and/or Associate's Degree plus years of procurement experience preferred; or combined equivalent of education and experience considered
Minimum of 3 years in procurement operations; project procurement experience desired
Visual acuity (e.g., need to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects or operate machinery)
Finger dexterity (e.g. picking, pinching, typing or other working that uses the fingers)
Hearing
Talking
Capacity to think, concentrate and focus over long periods of time
Ability to write complex documents in the English language
Ability to read complex documents in English language
Capacity to express thoughts orally (e.g., accurately, quick and loudly convey spoken instructions to workers)
Capacity to reason and make sound decisions
Microsoft suite (Word, Excel, and PowerPoint), Purchase-to-pay tools (e.g. SAP, Ariba), and Supplier Relationship Management (SRM) systems

Nice To Haves

Experience with operational purchasing across various procurement channels (requisitions, change orders, expedited purchasing and company credit cards known as "P-Cards")
Project procurement delivery experience and knowledge in application of strategic sourcing, Supplier Relationship Management (SRM), supplier management and project execution.
Strategic Sourcing experience, Supplier Relationship Management (SRM), technical buying, eRFX and eAuction strategies and P2P technologies experience preferred
Hands-on experience in SAP Ariba including eProcurement, eCatalogs, eRFX and eAuction strategies and contract management technologies
Experience with process, quality control, and workflow management and design preferred

Responsibilities

Support operational procurement leadership in integrating operational procurement in key business functions.
Provide Business Unit Stakeholders with direction in navigating to the correct procurement team member.
Perform day-to-day operational support for demand management, supplier issue resolution, and supplier risk management.
Support supplier management and Supplier Relationship Management (SRM) strategies, provide Region/BU support and pre-qualification of potential bidders as it relates to local, regional and/or global tenders.
Support the planning of procurement priorities and projects and provide business context to Category management and collaborate on required categories.
Support improvements in purchasing and procedure efficiencies and working capital, in collaboration with Region/BU leadership and field personnel.
Support overall costs for Region/BU through negotiation and strategic initiatives.
Assist in researching new sources of supply and possible alternate products/technologies.
Support Region/BU Contract implementation, mitigate risk and ensure collaboration with the Law Department.
Conduct Local BU bidding/RFx process execution through analysis, negotiation, award and implementation.
Investigate possible customer solutions with assistance from others as needed.
Leverage AI tools and emerging technologies to extract and analyze procurement data from purchase orders, contracts, and attachments to enhance decision-making and identify cost optimization opportunities.
Support AI-driven procurement intelligence initiatives to improve spend visibility, supplier performance tracking, and predictive analytics capabilities.
Develop and maintain strong supplier relationships through SRM best practices, including performance scorecards, regular business reviews, and collaborative improvement initiatives.
Conduct periodic site visits with offsite stakeholders and vendors to strengthen relationships and ensure alignment on procurement objectives.
Work with the Project Management, Construction and Engineering Teams and/or Category Management to deliver value through effective and efficient project sourcing activity, rigorous contract management using tactics within boundaries of relevant laws and regulations and approved budgets.
Execute and manage performance of the project contract strategy elements pertaining to assigned scope.
Accountable to the Project Management, Construction and Engineering Teams and/or Category Management for applicable procurement deliverables for each project milestone.
Conduct/support contract negotiations as needed.
Manage P-Card Program, if assigned.
PO Processing.
Spot Buying based on established thresholds.
PO Delivery Management.
Contract Maintenance.
Master Data Management.
Content Management.
Analytics and AI-enabled insights.
Reporting.
Convert assigned requisitions to a purchase order (PO); approve POs up to a specified amount.
Verify purchase requisitions for accuracy, completion, required approvals, and contract compliance.
Responsible for inbound tactical supply/replenishment; ensures order accuracy, ship method, payment terms, etc.
Perform purchase order acknowledgement updates and processing, as well as resolve any exceptions to the PO terms and conditions, ensuring collaboration with Legal.
Maintain purchasing compliance through maximizing the use of established agreements.
Ensure products and services are obtained at budgeted prices.
Support resolution of supplier issues impacting business activity.
Respond to nonstandard requests from internal and/or external customers.
Interact with business stakeholders to identify requirements and understand business drivers.
Address and resolve inquiries, discrepancies and support expediting orders (e.g., missing items/order status of products from internal customers).
Solve problems in straightforward situations; analyze possible solutions using technical experience and judgment and precedents.
Ensure timely and accurate payment processing through collaboration with Accounts Payable and suppliers.
Perform other duties, participate in projects, complete other tasks, as requested.
All position responsibilities must be performed in accordance with applicable laws, regulations and company policies including the Company’s Code of Ethics and Standards of Business Conduct.