Operational Expenses Specialist

GardaWorld • Dorval, QC

9d • Onsite

About The Position

The Operational Expenses Specialist is responsible for the accurate processing, validation, and coordination of all travel and operational expenses for employees assigned to the contract. The role ensures compliance with the Corporate Travel Policy, Collective Bargaining Agreements (CBAs), and contractual requirements, while supporting data integrity, reconciliation accuracy, and invoicing preparation.

Requirements

• College diploma or university degree in Business Administration, Finance, HR, or related field, or equivalent experience.
• Bilingual (French and English).
• 2–3 years of experience in expense processing, accounts payable, reconciliation, payroll support, or related functions.
• Strong Excel skills (pivot tables, lookups, formulas) and familiarity with payroll systems.
• Strong attention to detail, analytical skills, and ability to identify discrepancies.
• Ability to maintain confidentiality and handle sensitive financial data.
• Capable of working independently and managing multiple priorities.
• Must be legally authorized to work in Canada.

Nice To Haves

• Experience in the travel industry, unionized environments, or government contracts is an asset.
• Experience with audit and compliance requirements is beneficial.
• Experience with corporate travel management platforms is an asset.

Responsibilities

• Process, review, and validate travel and operational expenses, ensuring accuracy and compliance.
• Apply Corporate Travel Policy, CBAs, and operational guidelines; escalate non-compliant items.
• Communicate with employees and managers to resolve discrepancies and obtain missing information.
• Prepare and validate expense data for payment, ensuring completeness and alignment with contract requirements.
• Investigate and resolve routine issues; escalate complex cases as needed.
• Maintain organized, audit-ready documentation and support audit activities.
• Produce reports on pending submissions, missing documentation, and processed expenses.
• Identify process inefficiencies and support continuous improvement initiatives.
• Collaborate with internal teams (Finance, Operations, HR) to ensure timely and accurate processing.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree