Operating Room Scheduler / Teamsters I Jefferson Hospital

Highmark Health•Jefferson Hills, PA

3d•Onsite

About The Position

This position processes and coordinates all surgical reservations and case requests for drafting the daily operating room schedule. Communicates OR procedures times to vendors, other departments, and surgical offices. Interprets information from faxed reservations and converts to clinical procedures as a scheduled surgical case in the OR scheduling software. Participates in the OR daily huddle for final approval of the next day surgical schedule. Assists the OR Charge Nurse at the OR control desk to ensuring optimal care and coordination of current day surgical patients. Performs clerical and business related functions under the supervision of the Perioperative Business Manager and Perioperative leadership.

Requirements

Graduate of a medical assistant, patient care tech, or other similarly clinical focused program required
Minimum two years relevant experience in an Operating Room, Ambulatory Surgery Center, or Surgeon Office that includes scheduling is required.
Must possess sound judgement, problem-solving skills, strong oral and written communication skills, ability to follow specific instructions, and able to work independently on assigned duties.
Strong organizational skills, and proficiency with computers, and business office equipment.

Responsibilities

Organizes and coordinates the development and flow of the surgical day by drafting the OR schedule through tedious coordinating and communication with surgeon’s offices, members of the Perioperative management team, anesthesiologists, and surgeons.
Coordinates required surgical equipment and participation from outside vendors.
Distributes OR Schedule to appropriate areas so that required staff, equipment and supplies are available when needed.
Interprets information from faxed reservations and converts clinical and demographic data to a surgical procedure as a scheduled surgical case in the OR scheduling software and according to various operational considerations.
Extends knowledge as required of new surgical procedures via new technologies and products and service line expansions.
Acquires and maintains knowledge of process changes invoked by the Perioperative Business Manager, OR software upgrades, and operational enhancements.
Contacts inpatient floors to coordinate patients to be transported to the operating room.
Completes operating room On-Call sheets so that required staff is available during off shifts.
Communicates information with other departments, staff, management and physicians.
Performs all responsibilities in a professional manner that demonstrates appropriate behavior towards staff, peers, outside contacts, and other departments as dictated by Perioperative standard practices.
Participates in regularly schedule Perioperative committees to improve operational performance the leads to better patient outcomes and greater patient satisfaction.
Attends all mandatory in-services and various other educational programs such as competency programs.