Open Rank Sends Coordinator (Level I – III)

University of Colorado•Hybrid, CO

2d•$39,520 - $61,632•Hybrid

About The Position

This full-time, nonexempt, position is responsible for providing specialized administrative assistance and support to ClinImmune Lab, its affiliated clients, and established patients. Responsibilities include reviewing incoming requests for accuracy and completeness, determining the appropriate action required, preparing and shipping testing supplies, assisting laboratory staff with accessioning duties, reviewing patient charts/analyzing sample history, and building/maintaining adequate in-office shipping inventory. This position will require the employee to become proficient with the established laboratory database software for everyday use in documenting all client related activities and communications. This position must be aware of and adhere to HIPAA and patient confidentiality rules and regulations. This position will be required to work with outside shipping agencies such as Federal Express and US Postal service.

Requirements

One (1) year of general clerical and/or administrative experience, which includes experience managing calendars using Outlook or other similar applications.
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year.
Two (2) years of general clerical and/or administrative experience, which includes experience managing calendars using Outlook or other similar applications.
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years.
Three (3) years of general clerical and/or administrative experience, which includes experience managing calendars using Outlook or other similar applications.
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years.
Applicants must meet minimum qualifications at the time of hire.
Ability to communicate effectively, both in writing and orally, which includes the ability to check for typographical, grammatical, and spelling errors.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Proficient data entry skills.
The successful candidate will have a strong grasp on office protocols, procedures, resourcefulness, and the ability to problem-solve.
Strong interpersonal skills.
Demonstrated ability to manage multiple tasks and work independently with minimal supervision.
The successful candidate will be detail oriented, self-motivated, and a fast learner.
Excellent time management and organizational skills.

Nice To Haves

Bachelor’s degree in biological sciences or a directly related field from an accredited institution.
Experience working in research and/or health care setting and providing administrative support to Research and/or Health Care Professionals.
One (1) year of inventory management which includes handling, shipping, receiving, tracking, storing, and distributing goods and materials.
Experience utilizing an electronic database to enter, maintain and compile data (especially related to patient charts/information).
Experience creating and maintaining both electronic and manual filing systems.
Expert knowledge/extensive use in computer software such as Microsoft Word, Excel, and Outlook.

Responsibilities

Review incoming requests for accuracy and completeness, and determine the appropriate action required.
Prepare and ship testing supplies.
Assist the laboratory staff with accessioning duties.
Review patient charts and analyze sample history.
Build and maintain adequate in-office shipping inventory.