Open Government Analyst

City of La Porte, Texas•La Porte, TX

6d•$29 - $36

About The Position

The Open Government Analyst performs a role for the City subject to a great deal of statutory regulation and legal requirements due to its responsibility for the City’s administration of the Texas Local Government Records Act and the Texas Public Information Act. This position performs administrative and technical duties for the implementation, updating, and maintenance of the City’s records and information management program and is a highly responsible and complex support position in the City Secretary’s office. This records and information management expert is responsible for determining regulatory and administrative requirements in accordance with adopted retention schedules and applicable policies, and local, state, and federal law. Under the direction of the City Secretary, the Open Government Analyst serves as the Records Manager as directed by the City’s records management program. The position works with staff Citywide to effect processes for creation, usage, maintenance, storage and preservation, retrieval, disposition, and destruction of City records. Under the direction of the City Secretary, the OGA is also responsible for overseeing the processing of Public Information Requests in accordance to the Texas Public Information Act. The position coordinates the appropriate compilation, review, redaction, invoicing, and release of requested information from across the organization. These processes may involve statutory review, consultation with the City Attorney’s Office, and correspondence with the Texas Office of the Attorney General. The position is distinguished from other records-related staff and employees who respond to public information requests by the increased levels of complexity and responsibility of duties. Although the Open Government Analyst is expected to coordinate with the City Secretary (who is the Records Management Officer, per the City’s records management program) and keep the City Secretary informed of the Analyst’s activities, the position is authorized to exercise a high level of independent decision making authority and autonomy in the position’s duties. The Analyst has a high level of discretion in the position’s work with department/division processes, auditing, and training and should exert a level of work supervision in interactions with records liaisons across the organization.

Requirements

Knowledge of Windows 2010, Office 365, and their applications, and later versions of the same.
Appropriate usage of the English language, grammar, spelling, and punctuation.
Modern office methods, procedures, equipment, and writing business correspondence.
Principles of supervision, training, and performance evaluation.
Organization, procedures, and operating details of the City Council and the City Secretary’s office.
Comprehend and apply records and information management principles and practices, including digital preservation.
Communicate effectively and efficiently on a professional level in interpersonal situations, including making presentations, establishing rapport, and eliciting cooperation from others.
Exhibit proficiency with technical writing and an aptitude for compiling and analyzing many types of data, including the preparation of comprehensive and detailed reports.
Maintain and archive City records.
Train staff and system users in complex and routine procedures related to records and information management.
Learn, utilize, and select appropriate electronic and digital resources for records and information management and the processing of public information requests.
Five years of increasingly responsible records and information management experience, including one year of supervisory responsibility.
equivalent experience and knowledge required
Possession of a valid Texas Driver’s License.
Must hold or be eligible to receive a Texas Notary Public Commission.

Nice To Haves

Bachelor’s degree preferred
municipal experience beneficial.
Texas Registered Municipal Clerk (TRMC) certification/recertification is preferred. If not held, employee must be able to complete within first five years in position and must maintain recertification.
Records and information management certification from ICRM, ARMA, NAGARA, NARA, AIIM, or equivalent preferred. If not held, employee will work with supervisor to determine which certification(s) to pursue as part of employment and the appropriate timeline for completion.

Responsibilities

Coordinate, facilitate, and oversee the management of the City’s records program, including the processing, indexing, imaging, and filing of all city records.
Serve on any City technology governance or oversight committee.
Design, development, and provide ongoing support and maintenance of comprehensive electronic document management. Make the document repository accessible within the organization for greater efficiency.
Create office and departmental forms for process improvement and to eliminate document redundancy. Supervise version management, archiving, documentation, and retention schedule compliance.
Provide training and education for compliance with records and information management policies, procedures, and relevant law and regulation, and best practices.
Develop appropriate policies and procedures to ensure records are managed throughout their life cycles and guarantee proper disposition upon completion of retention periods. Identify and properly secure records that are to be preserved for historical and research purposes or that are temporarily exempted from destruction due to legal holds or other considerations.
Supervise and facilitate departmental/divisional records audits (confirming records integrity and accessibility), records inventories, identification of essential records, and maintenance of records disaster recovery plans.
Coordinate Citywide responses to public information requests utilizing applicable software platforms and the provisions of the Public Information Act and other statute, review responsive materials, prepare responsive correspondence to requestor or OAG, and seek internal legal consultation as applicable.
Assist the public with records policies and procedures in accordance with related statutory process requirements.
Research, compile, review and maintain data for various reports, projects, and tracking systems.
Must be willing and able to complete training and capably serve in a variety of roles in the planning and execution of municipal elections.
Must be willing and able to complete training and available to participate as part of the Public Information Officer’s team in emergency management activations.
Perform related duties and special projects as assigned (i.e. – update forms and procedures, vault index research, organize all areas – master files, workroom and office area).
Participate in the development, recommendation, and implementation of City Secretary’s Office departmental goals and objectives.
Adheres to City safety policies to prevent unnecessary or unreasonable risk of injury to self, others, or property and can safely operate a vehicle to run City-related errands.
Presents a professional appearance. Should exhibit appropriate grooming and attire for the position and responsibility.