Onsite Coordinator, Inventory & Material Mgmt

Avantor•Melbourne, FL

1d•Onsite

About The Position

In this role, you will report to the supervisor of site services and will work closely with the Avantor’s Lab and Production Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.

Requirements

High school diploma or GED equivalent required
3+ years of experience in inventory management, material handling, or warehouse operations
At least 1 year in a coordination or team-support capacity
Microsoft Teams experience
Proficient use of ERP systems (SAP MM, Oracle or equivalent) for inventory transactions, purchasing, and reporting
Experience with barcode scanning, warehouse management systems and handheld devices
Intermediate to advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, charts) and Outlook
Understanding of FIFO, FEFO, lot tracking, expiration management and cycle counting
Demonstrated ability to generate operational reports and track KPIs

Nice To Haves

Associate or bachelor's degree in supply chain management, logistics, business administration, or a related field
Advanced ERP proficiency including purchase requisition management and report customization
Experience with Lean Six Sigma tools (5S, value stream mapping, workflow analysis)
Knowledge of hazardous materials shipping and receiving regulations
Experience coordinating sourcing and procurement activities for laboratory materials
Familiarity with customer service metrics, SLA reporting and business review presentations
Forklift and powered industrial truck operator certification
Lean Six Sigma Yellow or Green Belt

Responsibilities

Coordinate daily work assignments for across bands Associates based on priorities, volumes and deadlines
Balance workloads across team members during peak periods, absences and volume fluctuations
Monitor task completion and address bottlenecks or delays in real time
Streamline operational workflows by identifying redundant steps and proposing process improvements
Contribute directly to inventory tasks alongside the team, maintaining hands-on operational involvement
Coordinate shift handoffs to ensure continuity of operations and pending task visibility
Communicate daily priorities, schedule changes and operational updates to the team
Coordinate sourcing of consumables, chemicals, reagents and other materials for customer operations
Monitor stock levels against par levels, reorder points and usage patterns to prevent stockouts
Generate and manage purchase requisitions and reorder recommendations within ERP systems
Coordinate with suppliers on order status, lead times, expediting requests and delivery scheduling
Identify alternative sources or substitute products when primary items are unavailable or backordered
Track open orders and follow up on overdue deliveries to maintain supply continuity
Oversee the management and processing of critical materials used in laboratory and production environments
Coordinate storage activities ensuring chemical compatibility, segregation and regulatory compliance
Monitor and enforce FIFO, FEFO and lot-based rotation across all material categories
Coordinate disposition of expired, damaged, recalled or non-conforming materials per site procedures
Conduct periodic storage area inspections and coordinate corrective actions for findings
Collect, document, organize and report operational data including inventory metrics, activity records and service levels
Prepare daily, weekly and monthly operational reports for supervisor and customer stakeholders
Track and report KPIs including inventory accuracy, fill rate, turnaround time and safety metrics
Maintain accurate logs of team activities, issues, resolutions and customer communications
Document process changes, workflow improvements and SOP updates for the coordination area
Support data collection for audits, reviews and customer business review presentations
Ensure all documentation meets Avantor quality standards and customer site requirements
Coordinate cycle count schedules and assign counting responsibilities across the team
Review cycle count results and coordinate investigation of significant variances
Monitor inventory accuracy trends and recommend adjustments to counting frequency or methodology
Coordinate physical inventory events in collaboration with the customer and supervisor
Ensure cycle count documentation is complete, accurate and filed per audit requirements
Coordinate team compliance with site-specific safety and regulatory requirements
Schedule and track team completion of required safety training, certifications and refresher courses
Coordinate site-specific safety activities including PPE distribution, safety meetings and drill participation
Report safety incidents, near-misses and compliance findings to the supervisor promptly
Coordinate corrective actions resulting from safety audits, inspections or incident investigations
Maintain training records in an organized and audit-ready state
Communicate with internal teams and customers on operational matters requiring understanding, support and engagement
Serve as the primary day-to-day operational contact for customer laboratory and production staff
Participate in customer operational meetings, providing updates on inventory status, service levels and issues
Coordinate cross-functional communication between Avantor team, customer departments and suppliers
Translate customer requirements into actionable tasks and priorities for the inventory team
Proactively communicate service disruptions, material shortages or process changes to affected stakeholders
Build and maintain positive working relationships that support contract renewal and scope expansion
Identify workflow inefficiencies and coordinate improvement initiatives using Lean principles
Support onboarding and orientation of new team members by coordinating training schedules and mentors
Share operational knowledge and best practices with team members to build capability
Coordinate cross-training activities to ensure team flexibility and coverage
Document lessons learned from operational issues and incorporate into SOPs and training materials
Participate in site optimization projects and provide coordination perspective on implementation
Coordinate emergency or urgent sourcing requests with supervisor approval

Benefits

Medical, Dental, Vision and Wellness programs (eligible for medical coverage on day 1)
Paid Time Off (PTO)
Company paid holidays
Choice holidays
Flexible Spending Account (FSA)
Health Savings Accounts (HSA)
Commuter benefits
401(k)
Tuition assistance
Employee stock purchase plan discount
Critical illness coverage
Hospital indemnity coverage
Accident insurance
Legal assistance
Identity theft protection
Pet insurance
Auto insurance
Home insurance
Recognition program to celebrate peers and earn points for gifts and products