Onsite Coordinator I, Inventory & Material Mgmt

Avantor•Santa Clara, CA

1d•$49,000 - $79,350•Onsite

About The Position

The Onsite Coordinator I, Inventory & Material Mgmt works under the site services supervisor and alongside Avantor Lab and Production Services professionals to provide customized, mission-based laboratory work and research protocol support. The role manages inventory and material operations serving laboratory and production customers, including cycle counting, variance investigation, critical-material management, receiving and distribution, safety and regulatory compliance, system transactions, customer communication, and continuous improvement. The position is based in Santa Clara, California, and is scheduled Monday through Friday, 7:00 a.m. to 3:30 p.m. The listed hourly rate is $24–$29; the pay transparency section lists expected pre-tax pay of $49,000–$79,350, with actual pay dependent on factors such as experience and location.

Requirements

High school diploma or GED.
At least 3 years of experience in inventory management, material handling, warehouse operations, or supply chain in a laboratory, pharmaceutical, biotech, or regulated environment.
Experience with Microsoft Teams.
Proficient use of inventory management technology or software.
Experience with barcode scanning, warehouse management systems, and handheld data collection devices.
Intermediate proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and data filtering, and in Outlook.
Understanding of FIFO, FEFO, lot tracking, and expiration management principles.
Familiarity with cycle-counting methodologies, variance investigation, and root-cause analysis.

Nice To Haves

Project management or leadership experience.
Experience with Lean Six Sigma tools, such as 5S, value stream mapping, and root-cause analysis.
Familiarity with CAPA processes and quality management system requirements.

Responsibilities

Conduct and lead cycle counting across assigned stockrooms and storage areas.
Investigate inventory discrepancies by tracing transactions, verifying locations, identifying root causes, and analyzing variance patterns.
Recommend and implement corrective actions for recurring variance issues; reconcile system records with physical stock within established timelines.
Prepare variance reports with root-cause analysis and corrective-action summaries for supervisors and customers.
Support internal and customer-led inventory audits by preparing documentation and escorting auditors.
Manage storage, handling, inventory control, and distribution of consumables, chemicals, solvents, and reagents.
Receive, inspect, and process complex or high-value shipments, including hazardous materials and controlled items; verify shipments against purchase orders, packing lists, and quality specifications.
Manage receipt of temperature-sensitive shipments, including cold-chain validation and documentation.
Prioritize distribution of critical materials, process urgent and ad hoc requests, and oversee compliant outbound hazardous-material shipments.
Enforce chemical storage, handling, and labeling compliance with government and site-specific regulations; conduct periodic safety inspections.
Lead or support investigations of inventory-related safety incidents, near-misses, and spills.
Ensure applicable GMP and GLP compliance and participate in CAPA activities related to inventory or material-management findings.
Maintain training records, verify required certifications are current, and reinforce PPE use and hazard awareness as a safety resource.
Execute complex ERP inventory transactions, generate and analyze inventory reports, troubleshoot intermediate system issues, and coordinate escalations with IT.
Configure and maintain barcode labels, bin locations, and item master data within established guidelines; support system upgrades, patches, and testing.
Communicate inventory information, activity records, service-level metrics, and operational data to customers; explain variance findings and corrective-action plans.
Participate in customer operational meetings, present inventory performance data and improvement initiatives, respond to inquiries, and maintain relationships with laboratory, procurement, and quality contacts.
Escalate service-delivery concerns or customer relationship issues promptly to the Coordinator or Supervisor.
Identify inefficiencies and propose or implement workflow improvements using Lean principles and root-cause analysis.
Provide technical guidance and hands-on training to associates; document and update SOPs as processes change or improve.
Participate in cross-functional improvement projects and site optimization initiatives; maintain knowledge of inventory practices, regulatory changes, and technology updates.
Act as liaison between onsite end users and customer contacts and provide coverage for other roles and responsibilities as needed.

Benefits

Medical, dental, and vision coverage, with medical coverage eligibility on day one.
Wellness programs.
Paid time off, company-paid holidays, and choice holidays.
Flexible Spending Account (FSA) and Health Savings Account (HSA).
Commuter benefits.
401(k).
Tuition assistance.
Employee stock purchase plan discount.
Optional coverage for critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto, and home insurance.
Peer recognition program with points redeemable for gifts and products.
Learning experiences to support career growth and success.