ONCOLOGY DATA SPECIALIST

Arizona Department of Administration•Phoenix, AZ

6d•$61,350 - $64,350•Onsite

About The Position

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career; from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $300.00 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

Requirements

Knowledge of statutes and agency rules, regulations, policies and procedures pertaining to cancer registration.
Comprehensive knowledge of cancer registration standards as outlined in the following references: American College of Surgeons Commission on Cancer data dictionary (e.g., STORE); Arizona Cancer Registry handbook; the International Classification of Diseases for Oncology; the SEER Program Manual (Surveillance Epidemiology and End Results Program); the SEER Summary Staging Manual; the American Joint Committee on Cancer Staging Manual; the Solid Tumor Rules related to the determination of primary tumor and histology; the SEERRx Interactive Antineoplastic Drug Database, and the Hematopoietic Database.
Knowledge of human anatomy and physiology related to the diagnosis and treatment of cancer.
Knowledge of medical terminology related to the diagnosis, pathology, staging, and treatment of cancer.
Knowledge of strategic planning, development, and implementation.
Knowledge of report preparation and data presentation.
Knowledge of principles of management and program planning, program evaluation, and grant processes.
Knowledge of Microsoft, Google, and Adobe products.
Knowledge of Cancer Registry products (RMCDS, Web Plus)
Knowledge of Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.
Skilled in interpersonal communication as applied to contacts with mandated reporters, stakeholders, and team members.
Skilled in oral and written communication.
Skilled in strong organizational abilities.
Skilled in project and program management.
Skilled in analyzing and evaluating technical and epidemiologic data.
Skilled in proficient computer and software skills (Microsoft products, Google Suite, and Adobe Acrobat).
Ability to plan, organize and administer a health program.
Ability to interpret and synthesize complex medical data.
Ability to prioritize and organize multiple complex projects.
Ability to complete tasks, and develop quality work products.
Ability to set and achieve goals and objectives.
Ability to make critical decisions.
Ability to comprehend and interpret cancer statute and regulations.
Ability to problem solve independently and with others.
Ability to identify outcomes and performance measures.
Ability to support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Nice To Haves

ODS eligible (completion of an NCRA-Accredited Associate Degree Program/Practicum, NCRA-Accredited Certificate Program/Practicum, or completion of any Associate’s degree with 6 credits in Anatomy & Physiology) with at least 3 years work experience in cancer registry, medical coding, health information management, project coordination and/or team management.
Associates degree in Health Information Management, Health Information Technology or related field may substitute for 1 year experience.
Credentialed ODS-C (Oncology Data Specialist - Certified) within 3 years of hire.

Responsibilities

Leads the internal effort of abstracting and analyzing physical and electronic medical case reports in the cancer data management system to summarize cancer case information. This includes demographics, cancer identification, stage of disease, treatment, and follow-up for non-hospital facilities (surgery centers, freestanding cancer clinics, pathology laboratories, and physician offices).
Processes, monitors, reviews, and evaluates physical and electronic case reports, critical data changes, and other documents submitted by hospitals and non-hospital facilities (clinics, physicians, dentists, nurse practitioners, and pathology laboratories) statewide to ensure compliance with data submission standards for quality, format, data elements, timeliness, and completeness. Creates reports to monitor data quality and shares findings with the Operations Administrator, Senior.
Manages a designated group of electronic non-hospital reporters that report via the CDC application Web Plus. Exports clinic data and imports it into the cancer data management system in a timely manner. Increases the percentage of electronic reporting facilities by onboarding facilities that report over 50 cancer cases annually. Serves as a liaison for Web Plus facilities, provides training and technical assistance, responds to questions, and perform monthly quality assurance reviews on data. Schedules meetings with facilities to discuss quality as needed. Uses Web Plus to send quality reports and quarterly critical data change reports to a designated list of hospitals.
Assists with the development and implementation of operational best practices of processing, merging, and editing data. Participates in quarterly quality assurance activities by reviewing and resolving cases identified on edit reports. Participates in yearly quality assurance activities by working on NPCR, NAACCR, Inter-Record, and Deduplication reports when preparing data for annual submission to the CDC. Assists with conducting quality assessments and studies to analyze the data submitted on an as-needed basis.
Provides training and guidance to interns, support staff, and contractors. Assists with initial trainings, conducts case tracking and demographic reviews, and implements quality assurance measures to ensure accuracy and consistency of data. Identifies continuing education needs of interns, support staff, and contractors based on quality assurance findings and management input.
Interprets and answers questions from mandated reporting entities to ensure conformance with cancer registry policies and procedures, statutes and regulations, and reporting and abstracting rules as set forth by the program (Arizona Cancer Registry) and by national standard setters. Performs research for inquiries and submits inquiries to national standard setters as necessary.
Prepares, writes, and submits reports that are required by management (e.g., administrative, statistical). Writes reports that contribute to the federal cooperative agreement progress reports and continuation applications in order to comply with federal requirements.
Attends monthly virtual standard setter trainings, quarterly internal trainings, and annual conferences related to cancer registry practices to stay informed and obtain continuing education credits. Occasional in-person trainings and conferences may be required.
Other duties as assigned as related to the position.

Benefits

Affordable medical and dental insurance plans
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
10 paid holidays per year
Wellness program and plans
Life insurance
Short/long-term disability insurance
Defined retirement plan
Award winning infant at work program
Credit union membership
Transit subsidy
ADHS Student Assistance Pilot Program