Oncology Data Specialist

Omega Healthcare Solutions • Boca Raton, FL

18d • $30 - $35 • Remote

About The Position

The Oncology Data Specialist performs cancer registry abstraction and related registry duties in a remote home office environment. The role extracts and enters oncology data from electronic medical records into registry software, applies cancer registry coding and reporting standards, resolves edits, and supports accurate and timely submissions to state and national registries. The specialist also conducts case finding, follow-up, record verification, auditing, and reporting, and collaborates with healthcare staff to obtain missing information. The position requires compliance with company policies, HIPAA, and applicable registry, privacy, quality, and productivity standards. The role is full-time, generally Monday through Friday, 8:00 a.m. to 5:00 p.m.; occasional long hours and weekend work may be required. Travel may be required depending on client needs.

Requirements

• At least three years of oncology data abstracting experience, with abstracting performed within the past year.
• Oncology Data Specialist-Certified (ODS-C) credential.
• The project qualification states two years with ODS credentials and at least three years of current SEER abstracting experience.
• A 90% abstract quality score is required for the client.
• OncoLog and Epic experience are required.
• Knowledge of cancer and its management, medical terminology, anatomy and physiology, biostatistics and epidemiology, cancer data abstracting, database record management, cancer program management, and cancer registry procedures.
• Ability to prioritize and multitask in a fast-paced, changing environment, self-motivate, set goals, and meet deadlines.
• Excellent analytical, critical-thinking, problem-solving, written and spoken communication, time-management, and attention-to-detail skills.
• Ability to maintain courteous and professional working relationships with employees at all levels.
• Skill operating a personal computer and using a variety of software applications.
• Knowledge of Joint Commission, abstracting compliance, and HIPAA-HITECH standards affecting medical records and their impact on reimbursement and accreditation.
• Working knowledge of ICD-O, the AJCC Cancer Staging Manual, Hematopoietic and Lymphoid Database and Manual, SEER Coding and Staging Manual, Collaborative Staging, SEER Multiple Primaries and Histology’s, SEER Rx Database, and Facility Oncology Data Standards.
• Ability to meet a productivity target of one abstract in one hour and 40 minutes after a four-to-six-week ramp-up period.

Nice To Haves

• Registered Health Information Administrator (RHIA) credential.
• Registered Health Information Technologist (RHIT) credential.

Responsibilities

• Perform daily abstraction of cancer cases into the cancer registry database.
• Run and resolve edits before submitting cases to the State Central Registry and NCDB.
• Apply CoC and State Cancer Registry data standards and coding instructions to determine reportable cases.
• Abstract cases completely when possible, and request unavailable treatment information from the managing physician.
• Complete abstraction within six months from the first date of first contact.
• Maintain a log documenting abstraction of all records and non-reportable cases.
• Submit cases to the State Central Registry when requested.
• Perform case finding, follow-up, and other registry duties; maintain the suspense system if required.
• Enter follow-up or updated information for patients readmitted after an abstract is completed.
• Extract and enter detailed oncology data from EMRs into registry software accurately.
• Ensure submissions comply with state, national, and client-specific reporting regulations.
• Verify the completeness of patient records and follow up on pending data elements and discrepancies.
• Participate in cancer conferences, tumor boards, and multidisciplinary meetings to gather required information.
• Generate and distribute regular data quality and compliance reports.
• Audit registry entries for accuracy and completeness on an ongoing basis.
• Collaborate with clinicians, nurses, and administrative staff to obtain missing data.
• Maintain confidentiality and comply with HIPAA and other privacy standards.
• Provide training and support to team members on registry processes and software usage.
• Perform duties in compliance with company policies and procedures, including HIPAA and compliance requirements.
• Adhere to client and Omega quality and productivity standards and detailed abstraction requirements.

Benefits

• Health coverage
• Dental coverage
• Vision coverage
• Voluntary insurance options
• 401(k) plan with employer match
• Professional development opportunities
• Paid time off
• Holiday pay
• Possible bonus programs, commissions, or other variable incentive plans, subject to eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed