Onboarding Specialist
About The Position
Be the First Face of Opportunity – Join Allied Universal as an Onboarding Specialist in Des Moines! Step into a role where every day you help people start something new. At Allied Universal®, we’re looking for a people-focused, organized, and welcoming professional to join our Des Moines office as an Onboarding Specialist earning $18.00/hour, working full-time, Monday–Friday (8 AM – 5 PM). This is more than an onboarding role. In our small, team-oriented office, you’ll also serve as the first point of contact at the front desk, creating a positive and professional first impression for every candidate, employee, and visitor.
Requirements
- Strong communication and people skills
- Organized and detail-oriented mindset
- Comfortable using multiple computer systems
- Ability to manage tasks while interacting with walk-ins and calls
- A positive, welcoming attitude — especially in a front-facing role
- High School diploma or equivalent
- Prior work experience in a professional administrative environment
- Able to focus and multi-task in a busy environment
- Ability to successfully handle stressful situations in a calm and professional manner
- Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
- Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
- Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
Nice To Haves
- College degree in business, human resources, or related field of study
- Human resources and/or recruiting experience
- Experience using iCIMS or other Applicant Tracking System
- Experience using WinTeam or other Human Resources Information System
- Experience using DOMO or other business intelligence tool
Responsibilities
- Lead and proctor New Employee Orientation (NEO) sessions
- Prepare orientation materials (welcome packets, equipment, and supplies)
- Verify hiring documents and complete Form I-9 requirements
- Administer drug tests and ensure compliance steps are completed
- Manage onboarding tasks in systems like iCIMS and WinTeam
- Enter employee information, direct deposit, and compliance codes
- Ensure all training and onboarding steps are fully completed
- Support front desk reception duties:
- Greet and assist visitors and candidates
- Answer phones and direct inquiries
- Maintain a professional and organized office environment
- Prepare for New Employee Orientation (NEO) daily; ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation
- Proctor NEO; review welcome kit, verify Form I-9 documents, administer drug tests
- Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)
- Complete employer section of Form I-9 documents
- Update iCIMS – ensure all required iForms are complete
- Advance new hire in WinTeam (WT)
- Update required fields in WT
- Enter compliance codes
- Enter direct deposit
- Ensure orientation is completed by new hire (3 lessons and final exam)
- Enter rehires into WT; update employee information in WT
Benefits
- Medical, dental, vision, basic life, AD&D, and disability insurance
- Enrollment in our company’s 401(k)plan, subject to eligibility requirements
- Eight paid holidays annually, five sick days, and four personal days
- Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
