Onboarding Specialist (2316)
About The Position
Interstate Parking is seeking an Onboarding Specialist for their growing team to provide front-line support across the employee lifecycle in a multi-state organization, ensuring HR processes are accurate, consistent, and compliant. This role supports managers and employees through hiring, onboarding, and employee changes while maintaining accurate employee data across HR systems. Interstate Parking is a rapidly growing managed parking solutions company headquartered in Milwaukee, Wisconsin with 500+ team members operating over 400 locations with more than 85,000 parking spaces in geographic markets from California to Vermont. We’ve accomplished this by creating exceptional customer experience by implementing advanced technology and innovative marketing techniques. Our rapid growth means we’re always seeking to add highly talented and creative people to the Interstate team. We truly value our people and the quality of our work environment. From 2023 through 2025 we received Top Workplace recognition from the Milwaukee Journal Sentinel. In addition, Interstate also earned national Cultural Excellence awards for Leadership, Innovation, Employee Well-Being, and Employee Appreciation. We’re extremely proud of this recognition because it’s based entirely on feedback from our team members!
Requirements
- Associate’s degree or equivalent HR-related experience
- 1–3 years of HR, HR operations, or employee lifecycle support experience
- Strong communication and people skills
- Experience with HRIS and ATS systems
- Detail-oriented with strong data accuracy
- Basic knowledge of federal and state employment laws
- Professional and discreet when handling confidential information
- Organized, dependable, and able to follow established processes
Responsibilities
- Own key stages of the employee lifecycle, including hiring and onboarding in a multi-state environment
- Support high-volume and seasonal hiring by coordinating job postings, onboarding steps, and required documentation
- Prepare, route, and track offer letters using approved templates
- Coordinate and monitor pre-employment requirements, including E-Verify, background checks, and drug screenings, ensuring compliance and timely completion
- Track, collect, and follow up on all new hire paperwork to ensure accuracy and completeness
- Enter, update, and maintain employee data accurately in HRIS and related systems
- Assist with processing personnel action forms (PAFs) for rehires, transfers, and other employee updates
- Manage and respond to inquiries in the HR inbox, routing or escalating items as appropriate
- Respond to manager and employee questions related to HR processes, policies, and procedures
- Ensure employee records and documentation are complete, compliant, and maintained in a timely manner
- Follow established HR procedures and escalate issues or compliance concerns as needed
Benefits
- Competitive pay, bonus opportunity, and phone stipend
- Medical, dental, and vision insurance
- 401(k), PTO, and paid holidays
- Grow your skills and advance your career with ongoing development opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
1-10 employees
