Onboarding Specialist

Mitsubishi Heavy Industries, Ltd.•Lake Mary, FL

About The Position

The Onboarding & Recruitment Coordinator supports the delivery and execution of the organization’s onboarding experience, with primary responsibility for coordinating and leading biweekly New Hire Orientation (NHO) sessions. This role flexes between session leadership and execution support, ensuring onboarding processes are consistent, compliant, and well-coordinated.

Requirements

Bachelor’s degree in Human Resources, Business, or related field
1–3 years of experience in HR, onboarding, or recruiting coordination
Strong organizational and communication skills
Ability to manage multiple priorities in a fast-paced environment

Nice To Haves

Experience with SuccessFactors and UKG Pro preferred

Responsibilities

Demonstrates our core competencies: Action oriented, change champion, customer-focused, developing self & others, and ownership
Lead coordination and execution of biweekly New Hire Orientation sessions
Manage planning timelines, logistics, and presenter readiness for NHO
Coordinate orientation materials, rooms, technology, and participant logistics
Serve as point of contact during sessions to resolve issues and ensure smooth delivery
Collect and summarize feedback following NHO sessions
Support onboarding administrative processes including I-9s, background checks, and documentation
Maintain employee records in compliance with company policies and regulations
Enter and manage data in SuccessFactors and UKG Pro systems
Coordinate onboarding readiness with IT, Facilities, and hiring teams
Support recruitment coordination including interview scheduling and candidate communication
Assist with onboarding materials, swag inventory, and event logistics