Onboarding Specialist

Allied Universal • Rochester, NY

1d

About The Position

Diversified Maintenance is hiring an Onboarding Specialist. The Onboarding Specialist is responsible for supporting management of a high profile customer with various hiring and administrative duties. The Onboarding Specialist will support the completion of pre-assignment requirements, collection of required employment documents and certification validations, and, when needed, provide assistance with screening and Interviewing activities to support the operation.

Requirements

• High School diploma or equivalent
• Minimum of one (1) year of administrative, human resources, employee onboarding, and/or classroom instructor experience
• Prior work experience in a fast-paced administrative environment
• Excellent organizational skills that include the ability to multi-task and prioritize work
• Strong consultative, analytical, and problem-solving skills
• Ability to communicate effectively with leadership
• Outstanding oral and written communication skills
• Able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities
• Able to focus and multi-task in a busy environment, with the ability to successfully handle stressful situations in a calm and professional manner. Includes being able to effectively manage multiple interactions with diverse personalities and engage them to perform at optimum levels
• Must be highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology

Nice To Haves

• Associate’s degree or higher in Education, Business, Criminal Justice, Human Resources, Security Management, or a closely related field
• Prior Human Resources or Recruiting experience in a service industry business
• Work experience conducting applicant sourcing, interviewing job applicants, and conducting employee onboarding in a high-volume setting

Responsibilities

• Conduct New Employee Orientation sessions
• Application of any state required license training
• Ensure completion of post-employment offer forms/activity (e.g., new hire onboarding paperwork)
• Instruction of Basic Pre-Assignment Lessons
• Work closely with Project Manager to evaluate hiring needs and ensure recruiting activities support for location hiring needs
• Utilize iCIMS recruiting software to process new applicants
• Schedule and interview prospective employees
• Schedule and maintain an orientation schedule
• Attend periodic relevant recruitment activities, such as job fairs, recruitment programs, etc. with Regional Recruiter on an as-needed basis
• Develop and maintain relationships with local recruitment locations
• Assist with applicant tracking and with generating hiring reports
• Manage all new hire WinTeam entry, including new hire set up and personnel data
• Print badges for new hire employees
• Coordinate with Payroll to ensure changes are completed properly; respond to questions as needed
• Process weekly reports for account management

Benefits

• Medical, dental, vision, basic life, AD&D, and disability insurance, subject to eligibility requirements
• Company’s 401(k)plan, subject to eligibility requirements

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED