Onboarding Specialist

Bristol Myers Squibb • Tampa, FL

21h • Hybrid

About The Position

The Onboarding Specialist serves as a trusted partner to candidates throughout the onboarding process, delivering a seamless and positive candidate experience while ensuring all pre-employment and compliance requirements are completed. This role coordinates onboarding activities in Workday, proactively supports candidates, hiring managers, and recruiters, resolves complex trouble-shooting issues and escalations, and contributes to continuous process improvements and program enhancements across the US, Canada, and Latin America.

Requirements

• Bachelor’s degree preferred
• 3+ years of HR Admin/Support experience, with experience in Talent Acquisition preferred.
• Detail-oriented with excellent verbal and written communication skills.
• Knowledge of Applicant Tracking Systems (ATS) required; experience with Workday ATS preferred.
• Strong sense of urgency with the ability to prioritize and complete projects in a timely manner.
• Excellent organization and problem-solving skills.
• Demonstrated ability to effectively partner and collaborate with peers to deliver dynamic Candidate and Hiring Manager experience.
• Demonstrated ability to develop meaningful and long-term internal and external relationships.
• Basic analytical skills with the ability to assess and present key data.
• Demonstrated proficiency with the Microsoft Office suite, including Outlook.

Responsibilities

• Facilitate applicable pre-employment screenings including background checks following self-adjudication practices, drugs screens, medical mandates, and motor vehicle reports for the Americas markets.
• Support I-9 & E-Verify right to work processes, including I-9 reverifications.
• Cross-functional partnership providing onboarding guidance and problem-solving support to groups including, but not limited to, Talent Acquisition, HR People Services, People Services Technology, and IT.
• Answers Candidate and Hiring Manager inquiries, using urgency and sound judgement to resolve problems.
• Provide Onboarding Team training and coaching to team members.
• Back-up support for Executive Interview Scheduling and Onboarding.
• Identify opportunities for improving overall onboarding experience and recommending solutions to achieve operational excellence.
• Participation on Onboarding projects.
• Process mapping, documentation, and presentation.

Benefits

• Health Coverage: Medical, pharmacy, dental, and vision care.
• Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
• Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
• Work-life benefits include: Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees) Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays
• Based on eligibility, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level