Onboarding Specialist - Dallas or Atlanta

Dominium • Dallas, TX

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About The Position

Dominium is helping tackle the affordable housing crisis – and we’re looking for motivated candidates to join our team and help further our mission. With offices in Minneapolis, Atlanta, Dallas and Phoenix, Dominium is one of the nation’s most respected and innovative affordable housing development and management companies. We create quality, affordable homes and engage with our residents daily to create a strong sense of community and connectivity. Join us in making a difference in people’s lives every day at a company where you can challenge yourself to develop both personally and professionally. POSITION SUMMARY: The Onboarding Specialist plays a critical role in ensuring a smooth and engaging transition for new hires. This position is responsible for coordinating and delivering onboarding programs that align with organizational goals, compliance requirements, and operational excellence. The Onboarding Specialist partners with HR, Talent Development, and business leaders to create a positive first impression and foster long-term employee success. Additionally, this role ensures employees have the tools, resources, and training needed to succeed in their roles.

Requirements

• Bachelor’s degree in human resources, Business, or related field (or equivalent combinations of education and/or experience).
• Two (2) years of experience in onboarding, talent development, or HR.
• Proficient in Microsoft Office (Word, Excel, Outlook) and familiarity with LMS platforms (Yardi experience preferred).
• Strong organizational and communication skills including facilitation and presentation skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Onboarding Program Management - Coordinates and executes onboarding programs for new hires across multiple departments.
• Partners with HR on preboarding and HRIS integration.
• Facilitates virtual and/or in-person orientation sessions, ensuring alignment with company culture and compliance requirements.
• Develops and maintains onboarding schedules, materials, and resources.
• Ensures consistency and quality of onboarding across Corporate, Development and Property Management Teams.
• Collaboration & Communication - Partners with hiring managers to customize onboarding plans based on role and location.
• Works closely with the LMS Administrator to assign required training courses in the LMS.
• Monitors completion status and follows up on overdue training.
• Ensures learning paths are aligned with onboarding timelines.
• Serves as the primary point of contact for new hires during their onboarding period.
• Tools & Resources - Ensures new employees have access to necessary tools, systems, and resources (technology, credentials, job-specific materials).
• Coordinates with IT and department leaders to resolve access issues promptly.
• Provides guidance on how to use systems and locate resources.
• Compliance & Documentation - Ensures completion of preboarding documentation and mandatory compliance training (Fair Housing, Harassment Prevention, Safety).
• Tracks and verifies onboarding documentation for audits and regulatory requirements within the HRIS and LMS systems.
• Employee Experience - Creates a welcoming and inclusive onboarding experience that reflects company values.
• Gathers feedback from new hires to continuously improve onboarding programs.
• Supports initiatives that enhance engagement and retention during new hires’ first 90 days of employment.
• Conducts 30/60/90-day check-ins or surveys to monitor onboarding experience and ensure support for employees.
• Partners with HRBP team to address early-stage performance or engagement concerns.
• Reporting & Metrics - Monitors onboarding completion rates and report progress to the Director of Talent Development and business leaders.
• Analyzes onboarding effectiveness and recommend improvements based on data and feedback.
• Additional projects as assigned by manager including participation in system upgrades, property take-over/acquisitions or expansions where onboarding support is needed

Benefits

• We offer a competitive salary, an incentive bonus program, training and development programs, career growth and community volunteer and outreach programs.
• We also provide a comprehensive benefits package for eligible employees, including Basic Life and AD&D; Employee, Spouse and Child Supplemental Life and AD&D; and Short and Long-Term Disability insurance.
• We also offer Medical, Dental and Vision coverage, with optional Health Savings Accounts, as well as Medical and Dependent Care Flexible Spending Accounts.
• We offer Voluntary Benefits (Accident, Critical Illness, Whole Life) and an Employee Assistance Program.
• Additionally, you have access to a 401(K) plan, Health and Financial Wellness Programs, Paid Time Off including Paid Holidays and Floating Holidays, Paid Parental Leave, Education Reimbursement, Employee Recognition and the Dominium Employee Emergency Fund.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level