Onboarding Specialist

Quanta Services•Richland, MS

About The Position

Introduce new workers to the company through an orientation process. HR Onboarding Specialist will communicate company and position details to new hires before their start date, gathering necessary paperwork and scheduling first days. Ultimately, will organize and facilitate company’s onboarding procedures for new hires.

Requirements

Experience in Word, Excel, HRIS database, and other applicable database programs helpful
Knowledge of Company policies/procedures & or the ability & willingness to learn
Effectively communicate with people
Ability to consistently meet daily, weekly, and monthly deadlines
Proven work experience as an HR Onboarding Specialist or in relevant HR role
Solid communication skills (verbal and written)
Exceptional time-management and organizational skills
An ability to handle sensitive and confidential information
Experience as an onboarding specialist or in a similar HR role
Good working knowledge of HR practices
Strong teamwork skills
Good organizational and time management skills

Responsibilities

Detailing all new hires' initial tasks and answering any queries
Coordinate with IT to set-up new employees with computers, phones, etc.
Familiar with Driver File records and NECS management system
Gather Personal information from Employee to set-up Drug Screen and MVR
Files papers and documents into appropriate employee files
Maintain orientation materials and supplies
Craft and send comprehensive emails with information about the New Employee Orientation
Prepare onboarding Packets (e.g. New Hire Paperwork, Hats, Tests)
Scheduling start dates for new hires, and gathering necessary paperwork
Process onboarding paperwork (e.g. I9, W4, Direct Deposit forms)
Inform employees on their first tasks (e.g. DOT paperwork, Quanta Legal Online Training, FMCSA Clearinghouse Registration)
Distribute manuals, passwords and guidelines as needed