Onboarding Specialist - MI

Beacon Specialized Living • Kalamazoo, MI

20h • Onsite

About The Position

The Onboarding Specialist plays a critical role in ensuring new hires have a smooth transition into the company. This position is responsible for coordinating and facilitating the onboarding process, ensuring that new employees feel welcome, informed, and prepared to succeed in their roles.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in onboarding, Human Resources, or a related administrative role.
• Successful completion of a criminal background check.
• Must possess a valid driver’s license.
• Proficient in speaking, reading, and writing the English language.
• Must be approved by applicable state, federal, and governmental entities to work within BSLS programs.
• Ability to effectively use office equipment, including BSLS information technology systems.
• Ability to communicate and function effectively within an interdisciplinary team.
• Strong computer skills and proficiency with various software programs and applications.
• Excellent oral and written communication skills.
• Ability to create professional employee communication materials.
• Ability to work effectively with individuals at all levels of the organization.
• Maintains a professional demeanor.
• Demonstrated ability to multitask and manage competing priorities.
• Ability to work independently with minimal daily supervision.

Nice To Haves

• Experience with Human Resources Information Systems (HRIS) and Applicant Tracking Systems (ATS).

Responsibilities

• Serve as the primary point of contact for new hires from the time of offer acceptance through their first weeks of employment.
• Coordinate all onboarding logistics, including new hire paperwork, background checks, benefits enrollment, and IT setup.
• Partner with hiring managers and department leaders to ensure onboarding plans are tailored to each new hire’s role.
• Ensure compliance with all company policies and applicable employment laws throughout the onboarding process.
• Maintain accurate onboarding records and regularly update onboarding checklists and documentation.
• Collect feedback from new hires and recommend improvements to the onboarding process.
• Support ongoing employee engagement initiatives and assist with other HR-related administrative tasks as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level