Onboarding Specialist - Tampa FL

Military Spouse Corporate Career Network • Tampa, FL

19h • Onsite

About The Position

The Onboarding Specialist serves as a trusted partner to candidates throughout the onboarding process, delivering a seamless and positive candidate experience while ensuring all pre-employment and compliance requirements are completed. This role coordinates onboarding activities in Workday, proactively supports candidates, hiring managers, and recruiters, resolves complex trouble-shooting issues and escalations, and contributes to continuous process improvements and program enhancements across the US, Canada, and Latin America.

Requirements

• Bachelor’s degree preferred
• 3+ years of HR Admin/Support experience, with experience in Talent Acquisition preferred.
• Detail-oriented with excellent verbal and written communication skills.
• Knowledge of Applicant Tracking Systems (ATS) required; experience with Workday ATS preferred.
• Strong sense of urgency with the ability to prioritize and complete projects in a timely manner.
• Excellent organization and problem-solving skills.
• Demonstrated ability to effectively partner and collaborate with peers to deliver dynamic Candidate and Hiring Manager experience.
• Demonstrated ability to develop meaningful and long-term internal and external relationships.
• Basic analytical skills with the ability to assess and present key data.
• Demonstrated proficiency with the Microsoft Office suite, including Outlook.

Responsibilities

• Facilitate applicable pre-employment screenings including background checks following self-adjudication practices, drugs screens, medical mandates, and motor vehicle reports for the Americas markets.
• Support I-9 & E-Verify right to work processes, including I-9 reverifications.
• Cross-functional partnership providing onboarding guidance and problem-solving support to groups including, but not limited to, Talent Acquisition, HR People Services, People Services Technology, and IT.
• Answers Candidate and Hiring Manager inquiries, using urgency and sound judgement to resolve problems.
• Provide Onboarding Team training and coaching to team members.
• Back-up support for Executive Interview Scheduling and Onboarding.
• Identify opportunities for improving overall onboarding experience and recommending solutions to achieve operational excellence.
• Participation on Onboarding projects.
• Process mapping, documentation, and presentation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level