Onboarding Specialist

BRIDGEWAY BEHAVIORAL HEALTH SERVICES•Union, NJ

4d•$25•Onsite

About The Position

The Onboarding Specialist is a member of the human resource team and is responsible for coordinating, administering, and facilitating all onboarding activities and new hire orientation processes. This position ensures a smooth, welcoming, and compliant transition from offer acceptance through initial employment by maintaining accurate documentation, coordinating orientation sessions, and providing support to new employees during their first stages of employment.

Requirements

Minimum of two (2) years of administrative, HR support, or onboarding related experience
Experience with HRIS systems such as ADP WFN, electronic data management, and personnel file maintenance.
Proficiency with Microsoft Office and electronic document management systems
Prior customer service experience.
Must be detailed oriented and very well organized.
Valid driver’s license required
No more than one moving violation within the past 12 months
Vehicle required

Nice To Haves

Experience with ADP WFN preferred

Responsibilities

Coordinates and manages all Bridgeway onboarding activities from offer acceptance through the employee’s first day of employment
Serves as a primary point of contact for new hires throughout the onboarding process, providing guidance on Bridgeway policies, procedures, timelines, and required documentation
Assembles, distributes, tracks, and follows up on all Bridgeway new hire onboarding materials, including employment forms, health and clearance documentation, policy acknowledgements, and required pre employment requirements
Ensures completion and compliance with Bridgeway specific onboarding requirements, including licensure and credential verification, background checks, health clearances, and regulatory documentation as applicable
Communicates employee start dates and onboarding status to internal Bridgeway departments to ensure timely access setup and readiness
Performs HRIS data entry and maintains accurate personnel and onboarding records in accordance with Bridgeway record keeping standards
Maintains compliance with Bridgeway, state, and regulatory requirements related to onboarding documentation and record retention
Upholds strict confidentiality of all Bridgeway employee records, onboarding materials, and personnel information
Provide backup capacity for scheduling interviews and applicant tracking system (ATS) management as needed
Perform other duties and special projects as assigned by management
Schedules, coordinates, and facilitates new hire orientation sessions (in person and/or virtual)
Prepares orientation agendas, materials, and onboarding packets
Maintains records of completed orientation sessions
Ensures orientation schedules and materials are current and accessible to new hires and internal stakeholders
Assists in the collection and management of onboarding related data and documents from multiple sources, including paper and electronic systems
Maintains accurate onboarding records and files within HRIS and other electronic platforms
Receives, manages, and distributes onboarding related correspondence from internal and external sources
Assists with routine reports related to onboarding activity as assigned
Provides positive customer service through all forms of interaction with new hires and internal stakeholders
Answers onboarding related inquiries and provides timely follow up and guidance
Schedules onboarding appointments, orientation sessions, and meetings assigned
Participates in HR staff meetings, in-service trainings, and department initiatives as assigned

Benefits

Medical
Dental
Vision
403b
basic life and AD&D
flexible spending accounts
EAP
Eligible for medical benefits after 30 days of employment
Flexible work schedules
clinical training series
leadership development program
10 paid holidays (an 11th after 2 years of employment), generous vacation and sick time