Onboarding Specialist
About The Position
BAYADA HOME HEALTH CARE is seeking a full-time Onboarding Specialist for our Skilled Nursing office in Saddle Brook,NJ. This office provides best-in-class care to clients and families helping them live safely at home with comfort, dignity, and independence. If you’re energized by supporting employees, managing important details, and creating a positive new hire experience, this role will give you the opportunity to make a meaningful impact from day one. As an Onboarding Specialist, you will play a key role in supporting future and current field employees through the onboarding and compliance process. You’ll help ensure employees are welcomed with excellence, documentation is completed accurately, and all required steps are in place so caregivers can begin and continue work successfully.
Requirements
- High school diploma or equivalent
- Strong customer service, communication, and interpersonal skills
- Comfort working in a fast-paced office environment with changing priorities and high administrative volume
- Strong attention to detail and ability to manage documentation accurately
- Proficiency with computers and ability to learn systems used for scheduling, documentation, email, reporting, and employee records
- Alignment with The BAYADA Way and a genuine desire to support employees, clients, and office teams
Nice To Haves
- 1+ years of experience in onboarding, recruiting coordination, employee services, healthcare administration, home care, or an office-based support role
- Experience managing employee files, compliance documentation, or hiring/onboarding workflows
- Experience working with sensitive or confidential employee information
- Knowledge of the local community and service area
Responsibilities
- Support employee onboarding and compliance
- Coordinate pre-boarding and onboarding activities for new field employees
- Track required credentials, clearances, employment documents, and onboarding steps
- Support post-hire processes including I-9, E-Verify, employment authorizations, and employee file updates
- Help ensure employee records are complete, accurate, and maintained in accordance with company requirements
- Manage ongoing employee documentation and readiness
- Monitor certifications, trainings, in-services, and other compliance requirements
- Coordinate re-certifications, annual requirements, and follow-up items needed for continued employment
- Partner with office and clinical leaders to support evaluations, competencies, and employee readiness
- Assist with rehires, reactivations, status changes, and related system updates
- Deliver a positive employee experience
- Welcome field employees and candidates into the office with compassion, excellence, and reliability
- Serve as a helpful point of contact for onboarding questions, employee needs, and general support
- Support employee recognition, retention activities, and engagement touchpoints
- Share information related to benefits, resources, and employee support programs as appropriate
- Support office operations and orientation processes
- Prepare orientation materials and assist with administrative responsibilities related to new hire orientation
- Coordinate with office staff regarding orientation schedules, onboarding timelines, and employee updates
- Help maintain office workflows related to onboarding, employee file management, and compliance reporting
- Collaborate with the team on process improvements that strengthen the employee experience and office efficiency
Benefits
- PTO
- comprehensive medical, dental, vision, life insurance, and 401(k) match
- Medical, dental, and vision coverage
- Paid holidays, vacation, and sick time
- 401(k) with company match
- Employer-paid life insurance
- Employee Assistance Program
- Tuition reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
