Onboarding Specialist

Aligned Data Centers

3d

About The Position

Aligned Data Centers is seeking a highly organized and customer-focused Onboarding Specialist to deliver a seamless, high-impact onboarding experience for new hires across corporate and data center operations teams. This role is critical in ensuring employees are set up for success from day one while also maintaining strict adherence to customer-driven compliance requirements in a highly regulated, mission-critical environment. The ideal candidate thrives in a fast-paced, high-growth environment and is passionate about creating a consistent, scalable onboarding experience that reflects Aligned’s culture, safety standards, operational excellence, and customer commitments.

Requirements

• 3+ years of experience in Human Resources, onboarding, compliance administration, workforce credentialing, or related fields.
• Proficiency with HRIS platforms, specifically Workday and ADP
• Strong communication and stakeholder management skills with the ability to work effectively across departments and external organizations.

Nice To Haves

• Experience managing background screening programs, contractor credentialing, customer compliance programs, or regulated workforce requirements preferred.
• Experience supporting audits, compliance reporting, and documentation management preferred.

Responsibilities

• Execute end-to-end onboarding processes for new hires across multiple locations, including mission-critical data center sites.
• Coordinate pre-boarding activities such as offer acceptance follow-up, documentation collection, and first-day readiness.
• Ensure all onboarding workflows are completed accurately in HRIS systems and meet compliance requirements.
• Serve as the primary point of contact for new hires, providing guidance and support throughout their onboarding journey.
• Collaborate with IT, Security, and Facilities teams to ensure timely provisioning of equipment, system access, and badging for corporate and data center employees.
• Work closely with people leaders to ensure onboarding plans reflect operational readiness, safety, and compliance standards.
• Support coordination of site-specific onboarding requirements, including safety training and operational protocols.
• Administer customer-specific compliance programs across multiple markets, ensuring adherence to contractual requirements and access eligibility standards.
• Coordinate and track customer-required background screening processes, including management of external customer compliance platforms and vendor systems.
• Facilitate customer-specific credentialing requirements, including background checks, badging, confidentiality agreements, training certifications, and site access approvals.
• Serve as the primary liaison between internal teams, compliance vendors, and customer representatives regarding personnel compliance requirements.
• Maintain accurate records of employee compliance status and proactively monitor upcoming expirations, renewals, and re-certification requirements.
• Manage recurring employee re-screening programs, including biannual background check renewals and any customer-mandated periodic compliance reviews.
• Escalate compliance concerns, discrepancies, or adverse findings to appropriate leadership while maintaining confidentiality and data privacy standards.
• Support customer audits, compliance reviews, and requests for personnel qualification documentation.
• Coordinate the administration of the annual company compliance audit, ensuring acceptance of required ISO, SOC, PCI, and HIPAA certifications.
• Maintain compliance reporting and audit documentation to support internal and external compliance requirements and readiness.
• Continuously evaluate onboarding and compliance programs to improve efficiency, consistency, and employee experience.
• Leverage data and feedback (e.g., new hire surveys, compliance metrics) to identify trends and recommend enhancements.
• Contribute to the development of scalable onboarding and compliance frameworks to support organizational growth.

Benefits

• Medical, dental, and vision insurance
• Health Savings and Flexible Spending Accounts: HSA with employer contribution for eligible participants. FSA's offered for health and dependent care to increase tax savings.
• 401(k) plan with company match
• Paid Time Off and Holiday Pay
• Short-Term Disability, Life Insurance, and Long-Term Disability (with medical election)
• Voluntary life, critical illness, legal, and additional disability coverage
• Employee assistance program (EAP)
• Wellhub gym membership
• Other wellness initiatives
• Bonus opportunities
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed