Onboarding Specialist (Recruiting)

First Coast Security•Hermiston, OR

5d•Onsite

About The Position

As an Onboarding Specialist, you will play a critical role in preparing new hires for success by ensuring a smooth, timely, and compliant onboarding experience. You’ll serve as the bridge between recruitment and operations, guiding a high volume of candidates from offer acceptance through orientation and readiness for assignment. In this role, you will have the opportunity to create a positive first impression for new employees, streamline onboarding processes, and support hiring efforts across multiple locations.

Requirements

High school diploma or equivalent required
Experience in onboarding, or HR support preferred
Strong organizational skills with the ability to manage multiple priorities
Excellent communication skills, both written and verbal
Comfortable using applicant tracking systems and other HR tools
Knowledge of compliance requirements (background checks, licensing, etc.) is a plus

Responsibilities

Coordinate the full onboarding process, including background checks, pre-employment requirements, and document collection
Ensure all new hire paperwork is completed accurately and in a timely manner
Schedule and support orientation sessions, ensuring candidates are fully prepared to attend
Communicate with new hires via phone, text, and email to provide clear next steps and expectations
Verify compliance with company, state, and federal requirements, including licensing and certifications
Maintain accurate records of onboarding progress and documentation within internal systems
Partner with recruiters and operation managers to align on orientation schedules and staffing needs
Track onboarding completion and follow up with candidates to prevent delays or no-shows
Create employee files in HRIS system
Community outreach and attending hiring events
Other duties as required